Specialist Contracts

Job Overview

The Specialist Contracts will assist in the administration of the contract procurement process. This incumbent will organize, prepare and maintain contracts for district-wide consulting agreements and specialized buy assignments including material bid documents, contracts, files, and budget documents.

Position Description

Essential Duties and Responsibilities

Organize and prepare contracts

• Communicate with other district personnel and departments, attorneys, insurance representatives, inspectors and others to coordinate activities, exchange information and facilitate purchasing and contract operations
• Perform research to determine legality and applicability of proposed contract terms and recommend proposed revisions to the Assistant Director of Contract Management when necessary
• Prepare and submit contract documents for execution and implementation
• Work with district personnel to develop contracts for project-related services from initial inception to project completion, provide technical advice and assist in solving procurement problems

Maintain contracts

Customer Service and Training

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

Physical Requirements / Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting / carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information