What are the responsibilities and job description for the Accounting Receptionist/File Clerk position at Fort Mojave Indian Tribe?
JOB DESCRIPTION
Job Title: Accounting Receptionist/File Clerk Department: Accounting
Reports To: Accounts Payable Manager Employment Status: Full Time
Exemption Status: Non-Exempt Classification: Sensitive
Supervisory Status: No Salary Minimum: DOE
Driving Classification: Valid Driver’s License
Summary:
File and maintain accounts payable records, journal entries and vendor files. Greet individuals; maintain great
customer service while disbursing A/P checks. Perform clerical duties and other tasks assigned.
Essential Duties and Responsibilities:
- Filing and maintaining A/P records, journal entries and vendor files.
- Uphold filing and coding systems for correspondence, department operations, records, files and
- Responsible for disbursement of accounts payable checks to proper individuals.
- Clerical duties will also be included such as answering phones, taking messages and logging
- File clerk will also be responsible for taking on various assigned tasks regarding basic computer skills
- File vendor records away in alphabetical order or numerical order as directed by the Accounts Payable
- Code files for proper placement.
- Retrieve files, as necessary.
- Ensure if files are loaded out they are returned.
- Clean and maintained file space.
- Fax and photocopy files.
- Deliver via interoffice methods.
- Ensure files are accessible.
- Ensure no materials in files are lost.
- Perform periodic inspections of materials or files in order to ensure correct placement, legibility and
- Be able to explain filing system to others.
- Answering the telephone, attending counter and giving out information or referring callers to proper
- Giving out and accepting forms to deliver to proper party.
- Serving the public by answering inquiries.
- Responsible for creating new vendor files for the new Fiscal Year.
- Must be familiar using Microsoft Excel and Microsoft Word to take on email tasks as they are assigned.
- Help in developing and implementing FMIT Accounting Department Filing System including Journal
- Perform all other duties as assigned.
Qualifications:
- Great customer service skills
- Must be able to perform each essential duty satisfactory.
- Requirements listed for the position are representative of the knowledge, skill and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential
functions.
Education/Experience:
- High school diploma or GED required.
Language Ability:
- Proficient in English, with the ability to communicate effectively with management and residents.
Reasoning Ability:
- Strong reasoning and logical problem-solving skills.
Computer Skills:
- Proficiency in Microsoft Word and Excel
Requirements:
- Valid driver’s license and insurability under the Tribe's auto insurance carrier, required.
- High school diploma or GED, preferred
Equipment, Machinery, Tools, and Material Utilization:
- Experience with using a computer, telephone, calculator, hole punch, and copy machine.
Knowledge, Skills, and Abilities:
- Strong work ethic, dependability, and ability to meet deadlines.
- Excellent customer service skills and the ability to communicate effectively with diverse groups.
- Proficiency in reading and interpreting directions and basic math.
- Familiarity with safety protocols and commitment to maintaining a safe work environment.
- Capacity to lift and move up to 25 pounds.
- Team player who can also work independently when required.
Physical Demands and Work Environment
- Frequent use of hands and fingers for handling and manipulating tools and objects.
- Standing, walking, bending, stooping, kneeling, and crouching for extended periods.
Additional Information:
The above statements describe the general nature and level of work being performed. This is not an exhaustive
list of all duties and responsibilities associated with the position. The Fort Mojave Indian Tribe reserves the
right to amend and adjust responsibilities to meet organizational and business needs.
The Indian Preference Act will be enforced. The above statements are intended to describe the general nature
and level of the work being performed by people assigned to this work. This is not an exhaustive list of all
duties and responsibilities associated with it. The Fort Mojave Indian Tribe reserves the right to amend and
change responsibilities to meet business and organizational needs.
