Demo

Financial Office Administrative Assistant (OAA)

Fort Smith Public Schools
Fort Smith, AR Full Time
POSTED ON 1/28/2025
AVAILABLE BEFORE 1/1/2050

POSITION TITLE: Financial Office Administrative Assistant (OAA)

 

FLSA: Non-Exempt

 

REPORTS TO: Director of Federal Programs & Strategic Initiatives

 

TERMS OF EMPLOYMENT: A full contract for this position is 240 days, with benefits as specified in employee contract. Contract will be prorated based on the actual start date. 

 

BEGINNING: February/March 2025

 

LOCATION: Parker Center

 

DISTRICT VALUES

  • We will always put student needs first.
  • We believe relationships matter.
  • We expect accountability.
  • We operate with transparency.
  • We prioritize student and staff safety.

QUALIFICATIONS

  • High school diploma or equivalent required
  • Educational office training preferred
  • Strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides)
  • Strong organizational and interpersonal skills

ESSENTIAL JOB FUNCTIONS

  • Maintain and update financial records, including invoices, receipts, and expense reports.
  • Organize and file financial documents in a systematic and easily retrievable manner.
  • Verify data for accuracy and completeness, identifying discrepancies for correction.
  • Provide general administrative support to the Parker Center administrative staff, including answering phone calls, managing emails, and scheduling appointments.
  • Assist in the preparation of financial presentations, spreadsheets, and other documents.
  • Handle routine correspondence and communication related to financial matters.
  • Assist in the preparation and monitoring of departmental budgets.
  • Help with budget planning and forecasting, as directed by the Finance Manager or Director.
  • Assist in the procurement process by generating purchase orders and tracking orders.
  • Maintain vendor relationships and ensure timely payment of invoices.
  • Collaborate with auditors during financial audits, providing necessary documentation and information.
  • Assist in addressing audit findings and implementing recommendations.
  • Ensure compliance with district policies and state regulations.
  • Collaborate with other departmental staff to streamline processes and improve overall financial operations.
  • Monitor assigned fund accounts, including providing detailed reports as requested by program administrators.
  • Work closely with the Federal Funds Financial Coordinator to maintain accurate budgets and record keeping.  
  • Work with administrators and content area coordinators.
  • Attend meetings/training as required by administration.
  • May be required to work additional hours as directed.
  • Maintains prompt and regular attendance.
  • Supervise students during the assigned working day, if needed.
  • Demonstrates the ability to maintain positive professional working relationships with others.
  • Maintain confidentiality.
  • Present and communicate in a professional manner.
  • Maintain emotional control under stress.
  • Other duties as assigned by administration.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

OTHER JOB RESPONSIBILITIES

  • Must have the ability to lift at least 40 pounds occasionally.
  • Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or  the shoulders, bending, squatting.

See Classified Staff Salary Schedule   

For our salary schedule, click this link to visit our district website.

 

If seeing this posting on a job site, please apply here

https://fortsmithschools.tedk12.com/hire/index.aspx if interested.

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Financial Office Administrative Assistant (OAA)?

Sign up to receive alerts about other jobs on the Financial Office Administrative Assistant (OAA) career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$42,423 - $53,300
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$40,950 - $50,639
Income Estimation: 
$42,423 - $53,300
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$40,950 - $50,639
Income Estimation: 
$59,158 - $74,794
Income Estimation: 
$72,615 - $89,381
Income Estimation: 
$40,950 - $50,639
Income Estimation: 
$59,158 - $74,794
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at Fort Smith Public Schools

Fort Smith Public Schools
Hired Organization Address Fort Smith, AR Full Time
Out of state applicants please provide Arkansas Department of Education's verification of provisional licensure eligibil...
Fort Smith Public Schools
Hired Organization Address Fort Smith, AR Full Time
Out of state applicants please provide Arkansas Department of Education's verification of provisional licensure eligibil...
Fort Smith Public Schools
Hired Organization Address Fort Smith, AR Full Time
POSITION TITLE: General Maintenance FLSA: Non-exempt REPORTS TO: Facility Manager, Supervisor of Maintenance TERMS OF EM...
Fort Smith Public Schools
Hired Organization Address Fort Smith, AR Full Time
Out of state applicants please provide Arkansas Department of Education's verification of provisional licensure eligibil...

Not the job you're looking for? Here are some other Financial Office Administrative Assistant (OAA) jobs in the Fort Smith, AR area that may be a better fit.

Office Administrative Assistant (OAA) to the Athletic Director

Fort Smith Public Schools, Fort Smith, AR

Administrative Assistant

Valliant House, LLC, Valliant, OK

AI Assistant is available now!

Feel free to start your new journey!