What are the responsibilities and job description for the Business Manager - FVSU Foundation position at Fort Valley State University?
JOB SUMMARY:
The Business Manager for Fort Valley State University Office of University Advancement will be responsible for monitoring and initiating all financial aspects of the Foundation, overseeing budgets, financial statements, spreadsheet forecasting, fiscal planning, purchase orders, vendor payment processing and performing other related duties as assigned. The person in this role will assist in the development and implementation of policies, procedures, and practices to ensure compliance with financial rules and regulations in accordance with University and Foundation policies and procedures. The FVSU Foundation is a separate 501 ©(3) not-for-profit corporation governed by a Board of Directors.
ESSENTIAL RESPONSIBILITIES:
- Manages all financially related business matters for the FVSU Office of Institutional Advancement for all matters relating to accounting, budgeting, financial management, contracts, etc.
- Ensures that all business and financial guidelines of the department are in full compliance with the university and state guidelines and policies.
- Ensure implementation of internal control policies and procedures as required to support cash/revenue collection, account requirements, and financial reporting.
- Supervise the maintenance of all accounting records on the departmental computer system; reconcile and balance all accounts with the statement of accounts; reviews and authorizes revisions to budget accounts.
- Assist Vice President of Institutional Advancement and Executive Director of the Foundation with preparation of the annual departmental budget; acts as primary contact person for all budget and accounting questions.
- Work closely with the Foundation Board Finance Committee to monitor finances and ensure transparency for the Board.
- Prepare annual financial report for all departmental accounts.
- Serve as liaison with the university financial accounting department and meets regularly to discuss current business and accounting issues and ensures an open line of communication and effective institutional oversight of business practices.
- Coordinate annual, internal audits, etc. and assist auditors with their examination of departmental records.
- Perform statistical analysis and make projections; assist in making the physical plan studies of resources and conditions.
- Performs other duties as assigned.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.
REQUIRED QUALIFICATIONS:
- Bachelor's degree in Accounting, Business, Finance or a related field from an accredited institution of higher education.
- 3-5 years of administrative experience in a university environment., preferably in financial accounting.
REQUIRED QUALIFICATIONS:
- Master's degree in business or a related field from an accredited institution of higher education
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of GAAP (Generally Accepted Accounting Principles)
- Knowledge of the principles of Institutional Advancement Administration.
- Knowledge of applicable Federal, State, and University laws & regulations
- Ability to network and interact, as well as support effective partnerships with key groups and individuals such as employees, students, and the public.
- Ability to manage multiple tasks and prioritize work, as well as conduct research and gather information.
- Oral/written communication, presentation, and interpersonal skills.
- Knowledge of software such as Blackbaud, Quickbooks, PeopleSoft, spreadsheets, and word processing.
- Skill in operating standard office equipment such as calculators and personal computers.
