What are the responsibilities and job description for the Accounts Payable Clerk position at Fort Worth ISD?
Position Purpose
Responsible for data entry for Accounts Payable. Reconciles entries for weekly check runs. Processes authorized payments in compliance with financial policies and procedures.
ESSENTIAL JOB FUNCTIONS
Reviews all invoices for appropriate documentation and approval prior to payment.
Processes 3-way PO matching invoices and prepares batches of invoices for data entry.
Prioritizes invoices according to cash discount potential and payment terms.
Maintains s.
Responds to all vendor inquiries.
Reconciles vendor statements, researches and corrects discrepancies.
Researches stale checks.
Maintains files and documentation thoroughly and accurately in accordance with District policy and accepted accounting practices.
Prepares and processes electronic payments.
Reconciles accounts payable transactions.
Provides supporting documentation for audits.
Safety
Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.
Supervisory Responsibilities
None.
Personal Work Relationships
All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport / relationship with the consumer.
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.
Other Duties as Assigned
Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
Knowledge, Skills & Abilities
Knowledge of District organizational units and business functions.
Knowledge of accounting practices and procedures used in the District.
Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
Skill at the intermediate level, working with Microsoft Office , especially Outlook, Excel, and Word.
Skill in data entry with minimal errors, including operating 10-key and keyboard.
Skill in using multi-function telephone, telephone techniques, and phone etiquette.
Skill in interpersonal relationships, including using tact, patience, and courtesy.
Skill in working with initiatives that require collaboration with District and outside agencies and organizations.
Skill in performing mathematical and financial calculations with accuracy.
Ability to reconcile data entry to source documents and review work for accuracy.
Ability to accurately prepare and maintain records, files, and reports.
Ability to process and handle confidential information with discretion.
Ability to use software to access databases, email, create spreadsheets, and do word processing.
Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Travel Requirements
Travels to school district buildings and professional meetings as required.
Physical & Mental Demands, Work Hazards
Tools / Equipment Used : Standard office equipment, including computer and peripherals.
Motion : Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
Lifting : Occasional light lifting and carrying (less than 10 pounds).
Environment : Works in an office setting; may require occasional irregular and / or prolonged hours.
Attendance : Regular and punctual attendance at the worksite is required for this position.
Mental Demands : Maintains emotional control under stress; works with frequent interruptions.
Minimum Required Qualifications
Education : Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
Certification / License : None.
Experience : 2 years’ clerical, preferably in an accounting or accounts payable setting.
This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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