What are the responsibilities and job description for the Supervisor I - Student Placement Center position at Fort Worth ISD?
Position Purpose
Supervises SPC staff in daily operation and assists in ensuring that effective and efficient outreach services are delivered to students who speak a language other than English.
ESSENTIAL JOB FUNCTIONS
Ensures students new to the District who speak a language other than English are assessed, using Language Assessment System [LAS] (oral and written) in a timely manner; administers and scores tests when necessary.
Oversees registration process to see that parents / students are provided with additional services, such as screening immunization records, notary services, and completion of lunch applications.
Serves as a liaison to parents, office personnel, Language Proficiency Assessment Committee (LPAC) Chairpersons, and other District personnel.
Ensures parents receive information on the benefits of Bilingual / ESL programs and other services offered by SPC for parents / students who speak a language other than English.
Organizes established procedures on the maintenance of student files.
Verifies initial student enrollment data entered into the District student system for local and federal reporting.
Gathers districtwide LPAC documentation and stores it as required by the state.
Assists with the hiring and training of SPC staff on office procedures including data processes.
Prepares & schedules for SPC staff to assess and register on-site students, including district-wide PK Roundups and state assessments.
Collaborates with other departments (Technology, Assessment, Special Education, Bilingual, and Transportation) to stay up-to-date on data, assessments, placement, and other services for English Language Learners (ELLs).
Assists the ELL Home Liaison Counselor with events held for ELLs and parents.
Maintains confidentiality and handles sensitive communication with staff and the general public.
Safety
Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.
Supervisory Responsibilities
Selects, trains, supervises, and evaluates staff, and makes recommendations relative to assignment, retention, discipline, and dismissal.
Personal Work Relationships
All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport / relationship with the consumer.
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.
Other Duties as Assigned
Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
Knowledge, Skills & Abilities
Knowledge of best practices in administration, program evaluation, and staff supervision.
Knowledge of applicable federal and state laws regarding bilingual education and bilingual students.
Knowledge of tests given to students to determine the level of understanding of the students’ language ability.
Knowledge of records administration and maintenance techniques and procedures.
Knowledge of parent engagement strategies and methodologies.
Knowledge of multicultural diversity issues in the work place.
Skill working with a diverse, urban population, preferably focused on families.
Skill in demonstrating multicultural experiences and experience with second language learners.
Skill in interpersonal relationships, including using tact, patience, and courtesy.
Skill in active listening; giving full attention to what other people are saying, taking time to understand the points communicated, asking questions as appropriate, and not interrupting at inappropriate times.
Skill at the intermediate level, working with Microsoft Office , especially Outlook, PowerPoint, Excel, and Word.
Skill in judgment and creativity in decision-making; considering the relative costs and benefits of potential actions to choose the most appropriate one.
Skill in critical thinking; using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Skill in monitoring / assessing the performance of self, other individuals, or organizations to make improvements or take corrective action.
Skill in providing exceptional service to both internal and external customers.
Ability to work under pressure and meet close deadlines.
Ability to handle office files and records of a confidential nature.
Ability to provide information and assist office personnel, parents and students related to district programs and activities.
Ability to understand, interpret, and apply rules, policies and procedures relating to District operations.
Ability to schedule dual language participants into appropriate learning activities.
Ability to communicate in Spanish (write, speak, read).
Ability to accurately prepare and maintain records, files, and reports.
Ability to exercise discretion regarding matters of a sensitive or confidential nature.
Ability to consider academic, social, and emotional needs of students in making decisions about academic settings and accommodations for individual students.
Ability to work with a diverse group of individuals.
Ability to understand, interpret, and apply rules, policies and procedures relating to District operations.
Ability to use software to create spreadsheets, databases, and do word processing.
Ability to organize and coordinate work.
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Travel Requirements
Travels to school district buildings and professional meetings as required.
Physical & Mental Demands, Work Hazards
Tools / Equipment Used : Standard office equipment, including computer and peripherals.
Posture : Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing / pulling, and twisting.
Motion : Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
Lifting : Occasional light lifting and carrying (less than 15 pounds).
Environment : Works in an office setting; may require occasional irregular and / or prolonged hours.
Attendance : Regular and punctual attendance at the worksite is required for this position.
Mental Demands : Maintains emotional control under stress; works with frequent interruptions.
Minimum Required Qualifications
Education : Bachelor’s degree from accredited college or university required; coursework in related field preferred.
Certification / License : None.
Experience : 2-5 years’ supervisory experience, working with special populations preferred.
Language : Bilingual (English / Spanish) working proficiency preferred in some settings.
This is a grant-funded position and is contingent on the availability of funds.
This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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