Administrative Assistant, Nursing Administration

Position Summary:

The Nursing Administrative Assistant works with the Dean of Nursing and other campus staff to meet Nursing Department organizational needs and reports to the Dean of Nursing. The position is responsible to perform functions that support the delivery of the Nursing program. The Administrative Assistant reports to the Dean of Nursing.

Essential Duties and Responsibilities:

This role requires a great deal of attention to detail and organizational skills. Self-starter requiring minimal oversight.

• Displays excellent communication and organizational skills in responding to faculty, students, other college staff as well as other community stakeholders.
• Students’ files and records monitored and maintained
• Faculty files and accreditation records maintained
• Assists clinical coordinator and Dean of Nursing with calendar and scheduled events.
• Solves problems within the scope of the position or promptly refers issues to appropriate staff as needed
• Promotes positive image and reputation of nursing program in classroom, academic community, health care community and community at large
• Responsible for planning and conducting the activities for the Nursing graduations and Nursing Pinning ceremonies
• Attends and prepares minutes for faculty and committee meetings and Student Nurse Association meetings
• Performs the office and/or clerical support for all Nursing Instructors, Clinical Coordinator and Dean of Nursing.
• Responsible for preparing all the data necessary for the Board of Nursing, and other regulatory reports as instructed by the Dean of Nursing. Submits materials for Dean’s review and approval/revision in a timely manner.
• Implements effectively the Evolve Success Program (ESP), which includes student access to: the Evolve Hesi Specialty Exams, E-Books and electronic resources and the Elsevier Case Studies and Practice Tests, to help student prepare for the NCLEX.
• Prepares NCLEX applications and Pearson Vue Voucher Requests for graduating students for review by Dean of Nursing
• Responsible for coordination of meetings and minutes of Advisory Board meetings.
• Responsible for ordering, inventory and distribution of
• Nursing textbooks, uniforms and Student Kits and distributing to students in a timely manner.
• Order nursing office supplies
• Orders and manages inventory of all Nursing Classroom and Lab supplies for instruction.
• Communicates regularly with the Director of Nursing Education as necessary to resolve issues or concerns.
• Must be available for after-hours or flexible scheduling assignments if needed to accommodate student schedules and make-up sessions on evenings and/or weekends
• Other duties as assigned

Skills/Competencies/Qualifications:

• At least two years experience as an Administrative Assistant.
• Administrative writing skills
• Well skilled in Microsoft Office software including Word, Excel, PowerPoint and Publisher in managing variety of administrative processes
• Excellent organizational skills, professionalism and problem solving skills
• Supply management, inventory (or similar skills) control experience
• Excellent verbal communication skills

Work Hours: Forty per week but may vary daily, and evening and weekend hours may be required

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Education:

• Associate (Preferred)

Experience:

• Administrative: 2 years (Preferred)
• Microsoft Office: 2 years (Required)

Ability to Commute:

• Norfolk, VA 23502 (Required)

Work Location: In person

Salary : $17 - $18