What are the responsibilities and job description for the Executive Assistant position at Forvis Mazars US Executive Search Practice?
A private real estate investment and construction services advisory company Executive Personal Assistant role in Miami.
CEO of a privately held multifaceted series of companies is seeking an Executive Personal Assistant.
Details about the position : CEO of the company is seeking a patient, kind, caring, “customer service minded” Personal Assistant who is very patient, and compassionate, one who receives instruction easily and readily, and finds personal fulfillment through excellent follow through and friendly, courteous communication skills and task completion. Ideal candidate is personable, easy going, thoughtful, and enjoys a myriad of diverse duties and service. Seeking an assistant with formal training in customer service, and / or completion of formal Personal Assistant training courses. Ideal applicant has many years of work in a family office, and / or work for one individual, or a couple. If you have not worked in any of these settings, but aspire to, and enjoy providing excellent personal service, please reach out and outline your aligned experience in similar settings.
Our client’s company is in an exciting growth mode. It is very successful! We are pleased and excited to keep up with the growing opportunities for our excellence.
This individual will work closely with the CEO and have a keen involvement with the various personal bookkeeping and logistics associated with their running of operations in the construction, real estate, and development sectors primarily.
We seek an assistant who is exceptionally caring, courteous, kind, patient, and genuinely enjoys working in a ‘service oriented’ role to assist the CEO, and his large and growing! We seek a ‘service minded’ individual(s) who naturally and truly enjoys serving others – particularly senior officer support.
Daily duties include but are not limited to : extensive executive support by providing detailed notetaking, appointment making and attending, phone work, extensive follow up for dozens of items and duties, light office clerical work, typing, scanning, filing, traditional accounts payable, online banking, extensive online shopping and / or returns, purchases, pick-up and drop off of many items.
Administrative work includes : Careful monitoring and processing of highly important incoming and outgoing documents and correspondence. Routine services via U.S. mail, Fed Ex, UPS. Desk work includes but is not limited to : Digitizing and electronic filing of various bills, receipts, accounts payable, legal-documents, and careful computerized bookkeeping and recording. Basic bookkeeping skills are required.
Ideal candidate has two or more years of experience as an executive, administrative, or personal assistant to high-level executives or a career tracking towards business, paralegal or accounting roles.
Assistant(s) may be required to routinely drive for, or with, executives to and from properties in company vehicle(s), and many other business locations, including airport drop off and pick up, and other driving for many company or personal duties.
Routine shopping for various kinds of goods, services, products, travel, airline tickets, rental car reservations, dinner reservations, gift shopping, etc. etc. is routine and required.
Work structure : Office Based in a commutable area of Spartanburg SC.
Benefits : Medical, dental, and vision insurance will be offered at the time of hire in accordance with our company employee handbook. This insurance normally becomes available on the 90th day of employment, and in keeping with State and Federal law.
