Project Controls Coordinator

Coordinate and oversee project controls. Provides support for project planning, cost estimating and monitoring, and quality review. Recommends operating policies and procedures to mitigate risk. Provides guidance and consultation for project managers. Performs a variety of tasks in support of assigned projects. Position requires a wide degree of creativity and latitude.

This is a full-time position that will continue through the duration of the project contract with an anticipated conclusion on or before December 31, 2027

Essential Functions:

Planning

• Tracks project documentation, including performance, requests for information, cost and schedule objectives.
• Obtains concurrence of project management from other Foss departments, customers, vendors, etc., on objectives.

Organizing

• Responsible for identifying, developing and providing daily, weekly and monthly project progress reports, both internal and external.
• Responsible for document submittals, tracking of documents, and tracking of comments and revisions to documents.
• Responsible for developing project accounting structure and ensure project personnel are correctly assigning costs to allocated structure. Carries out required tradeoff studies.
• Attends customer project progress meetings and provides detailed reports on progress made.
• Communicates (written, verbal, telephone) with others involved internally and externally.
• Recommends means and methods to improve project margin.
• Identifies and solves problems as required.

Controlling

• Measures results against the plan (cost, schedule, and performance) and communicates results to others.
• Responsible for tracking project accounts receivable and accounts payable and developing and providing reports of the same.
• Responsible for progress tracking to support customer invoicing based upon progress made.
• Responsible for developing, maintaining and providing project margin reports.
• Responsible for tracking percent complete for project management and submittals.

Administrative

• Responsible for supporting project personnel in coordinating purchasing activities.
• Supports business development team on developing customer proposals on as needed and as available basis.
• Supports project team on responding to customer technical questions or requests for information (RFI) on as needed and as available basis.
• Supports financial team in developing monthly and annual budget and forecast activities outside of current assignment.

Other

• Be a leader for “SpeakUp”, including encouraging peers to exhibit a safe and ethical culture.
• Understands and complies with all Company policies and procedures, including EEO, Non-Discrimination, Harassment, and Saltchuk Code of Ethical Business Conduct.
• Understands regional/department goals and objectives.
• Performs other duties as assigned.
• Accomplishes all tasks as appropriately assigned or requested.

Knowledge Of:

• The English language adequate for effective spoken, written, and phone communication.
• Knowledge of standard accounting methods, project scheduling, accounting and financial information for preparation of proposals.
• Familiar with supply chain logistics, maritime shipping industry, system safety and reliability, shipyard safety requirements.
• Capabilities to develop, understand, interpret and analyze.
• Computer proficiency, including but not limited to MS Office Suite, SAP, CRM and MS Project.

Skills and Abilities:

• Excellent communication and human relation skills necessary in dealing with Foss employees, subcontractors, vendors, and customers.
• Ability to prepare comprehensive coherent written technical reports.
• Ability to plan and organize work in an often-changing environment.
• Ability to remain calm and maintain a sense of humor during times of stress.
• Ability to use a personal computer for word-processing, spreadsheets, SAP, and scheduling software (P6 or MS Project). Ability to give attention to detail, to make decisions, and to solve problems (sometimes involving complex technical or management issues).

Minimum Qualifications: This position generally requires a bachelor's degree and five (5) years of relevant experience in the marine, construction or logistics industry including project management or relevant experience. A degree in accounting, business, logistics or construction management is highly desirable.

Foss Maritime Company is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. Foss is a drug-free employer and a participant of the E-Verify Employment Verification Program.