Executive Assistant to the CEO

Executive Assistant to the CEO

Position Summary

The Executive Assistant to the CEO will provide high-level administrative support to the CEO of the Foundation for Community Impact & Health Equity. This role will involve managing the CEO’s schedule, facilitating communication, and coordinating various initiatives that advance the foundation’s mission of promoting health equity and community well-being. The ideal candidate will have exceptional organizational skills, strong attention to detail, and a passion for public health and community service. This role is ideal for an initiative-taking, organized, and adaptable individual who thrives in a fast-paced, high-growth environment and is ready to take on new challenges.

Location: This is a remote position in the State of South Carolina, some on-site work required.

Primary Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO.
• Manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and events.
• Prepare agendas and provide necessary materials for meetings; track action items and follow up on progress.
• Draft, review, and edit correspondence, reports, and presentations with clarity and professionalism.
• Facilitate communication between the CEO and staff, board members, and other external partners.
• Organize and coordinate meetings, board retreats, and special events, including logistics, catering, and materials preparation.
• Take minutes during meetings and ensure timely distribution of notes and follow-up actions.
• Assist in the planning and execution of key projects and initiatives aligned with the foundation’s mission.
• Conduct research and compile information as requested to support strategic decision-making by the CEO.
• Maintain organized files, records, and databases for the executive office, ensuring confidentiality and accuracy.
• Manage expense reporting, budget tracking, basic bookkeeping tasks and office supply management for the CEO.
• Build and maintain positive working relationships with colleagues, board members, community partners, and other stakeholders.
• Act as a representative of the CEO in various settings, demonstrating professionalism and a commitment to the foundation's values.
• Ensure meeting rooms are set up and equipped with necessary materials and technology.
• Follow-up with meeting attendees on meeting prep and post-meeting action items to ensure completion in preparation and follow-up to meetings.
• Anticipate and proactively address any travel-related issues or changes to plans.
• Draft and compose emails, letters, reports, and other documents on behalf of the CEO, maintaining professionalism and confidentiality.
• Manage incoming inquiries and requests, ensuring timely and appropriate responses.
• Develop, implement, and streamline processes that improve efficiency across the organization.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in public administration, Business Administration, Public Health, or a related field
• Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role, preferably in a nonprofit or government setting, supporting senior executives or C-suite professionals.
• Exceptional organizational and time-management skills with a keen attention to detail.
• Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and experience with project management software
• Open-minded, creative individual with a high level of energy and enthusiasm.
• Self-starter with the ability to work under minimal guidance and direction.
• Able to demonstrate exceptional discretion, judgment, integrity, and confidentiality when dealing with personnel issues, financial issues, and intellectual property.
• Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Accept, support, and represent the Foundation’s core values, programs, policies, and procedures.
• Able to work evenings and weekends as needed.
• Must have access to reliable transportation.

Salary/Benefits:

Salary Range Commensurate with education and experience. The organization is currently vetting benefit options for eligible employees.

Type of Appointment: Full-time.

Time Limited Duration: 12 months with option of 2-year extension

Job Close Date: Open Until Filled

Job Type: Full-time

Pay: $48,000.00 - $65,000.00 per year

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Ridgeway, SC 29130 (Preferred)

Ability to Relocate:

• Ridgeway, SC 29130: Relocate before starting work (Required)

Work Location: Hybrid remote in Ridgeway, SC 29130

Salary : $48,000 - $65,000