DIRECTOR OF ADMINISTRATIVE SERVICES

Position Summary:
Responsible for managing the overall daily office operations, including areas of office management, technology, and operating procedures in a cost effective manner. The majority of work performed is in the development, implementation, monitoring, and compliance with organizational strategies and policies, the improvement of office
processes and policies, the planning of materials usage, and managing the administrative staff. All duties and responsibilities must be carried out in accordance with established
corporate office policies and procedures and handled with confidentiality, independent discretion, and judgment.

Duties:
Executive Services

• Train and monitor compliance with the policies, procedures and practices of the company.
• Act as Assistant Corporate Secretary when appointed.
• Record minutes at meetings attended by the President, via out-of-town travel if necessary, by attending meetings (i.e. Board of Directors meetings, management meetings, strategic meetings, negotiations, etc.) Act as recording secretary.
• Coordinate, schedule, and track Board of Directors corporate compliance training as needed.
• Perform other duties as directed or assigned.

Administrative Services

• Manage budget for department, review operating costs, recommend and implement as required cost-saving measures.
• Manage and supervise the administrative and office services staff and direct the provision of administrative and office services as required.
• Coordinate services available and provided to all staff members, such as shipping, transportation, and supply orders.
• Schedule and handle arrangements for programs, events, or conferences for the President and Board of Directors.
• Book detailed travel plans and schedule meetings for the President, Directors, and Officers as necessary.
• Compose, refine, and compile board reports, various executive management reports, and confidential correspondence for the President.
• Maintain and oversee document management processes.
• Credit and charge account management for FHS and Affiliates.

Educational Requirements:

• High school diploma.

Experience Requirements:

• A minimum of 3 years experience as an administrative assistant or office manager.
• Experience generating, coordinating or composing board reports and minutes.
• Supervisory experience.

Additional Requirements:

• Possess strong organizational skills including the ability to prioritize multiple, unrelated tasks and activities.
• Be able to maintain confidentiality of various projects, correspondence, and other written or oral issues.
• Demonstrate dedication to quality and on time results.
• Possess strong problem solving skills.
• Be able to effectively delegate tasks.
• Possess excellent oral and written communication skills.
• Be able to work effectively with management.
• Develop and maintain a working rapport with all personnel.
• Be able to travel by air or ground transport to conferences, meetings, or affiliated facilities, as required or requested by the President.
• Be able to work in a safety conscious manner and not pose a risk to others.
• Must maintain a dependable attendance record and adhere to standards of cleanliness, grooming, hygiene, and dress code.
• Be able to work within the policies and procedures of the Company including the Departmental Manuals set forth in the guidelines of the position.
• Be able to execute all terms and conditions of the policies summarized in the Employee Handbook.

Physical and Sensory Requirements:

• Must be able to move intermittently throughout the workday.
• Must be able to travel to facilities and to meetings as required via air and ground transportation.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to see, hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must function independently, and have flexibility, personal integrity, and the ability to work effectively with employees throughout the company at all levels.
• Must be able to push, pull, move and/or lift a minimum of 51 pounds with assistance to a minimum height of 3 feet and be able to push, pull, move and /or carry such weight a minimum distance of 25 feet.