Payroll Accounting Coordinator

Description

Position Summary:

Coordinates the payroll functions and provides quality of service for assigned clients. Contacts and assists clients in process of obtaining information for payroll production and tax related issues; verifies totals, responds to/resolves client questions and problems and delivers quality customer service as directed by the Financial Services Manager.

Duties:

• Perform payroll duties for clients as assigned by the Financial Services Manager.
• Reviews employee time and attendance entries for accuracy and completeness, and contacts appropriate departments to acquire any missing information.
• Reviews completed payroll runs and reconciles run reports to batch control information.
• Receives and answers inquiries from employees regarding paychecks, deductions and related matters.
• As directed, prepares termination, vacation advance, or other special checks according to established procedures.
• Prepares payroll summary reports.
• Reviews calculations and deposits of federal tax deposits and state tax deposits for clients as assigned by the Financial Services Manager.
• Maintains all electronic ACH records for employee payments and tax deposits.
• Reviews the PTO processing for FHS and clients. Generates PTO reports as needed.
• Reconcile applicable monthly expense statements for Example: JP Morgan, Sams, Lowes, AMEX, Home Depot, and Paycor. 
• Process Workers Compensation monthly reporting’s and payments.  ó  Submit tax payments for IS, LLC. 
• Provide answers to Writ of Garnishments. 
• Process duplicate W-2’s.
• Submit VALIC payments. 
• Download Lockard and Williams insurance bills, and print for Accounts Payable. 
• Download Payroll deductions and reconcile to all insurance bills. 
• Perform special projects as assigned. 
• Perform other related duties or projects as assigned by the Financial Services Manager.

Educational Requirements:

• High school diploma or GED required.

Experience Requirements:

• One year payroll experience required.
• Experience with Windows based word processing, spreadsheets, E-Mail, databases and Internet with a minimum typing speed of 45 words per minute.
• Experience with long-term care industry preferred.
• Experience with multi-state, multi-corporation and multi-facilities for proper segregation of financial transactions and data preferred.

Specific Requirements:

• Be able to work effectively with management and staff and develop and maintain a good working rapport with all personnel.
• Possess strong organizational skills including the ability to prioritize multiple tasks.
• Be able to maintain confidentiality of various projects, correspondence and other written or oral issues.
• Possess excellent oral and written communication skills.
• Demonstrate dedication to quality and on-time results.
• Be able to monitor and control multiple, unrelated tasks and activities.
• Be able to work within the policies and procedures of the Company including the Departmental Manuals set forth in the guidelines of the position.
• Be able to execute all terms and conditions set forth in the FHS Employee Handbook.
• Be able to work in a safety-conscious manner and not pose a risk to other employees or residents in the workplace.
• Must adhere to the policy on Drug Free Workplace.
• Must maintain a dependable attendance record and adhere to standards of cleanliness, grooming, hygiene, and dress code.

Physical and Sensory Requirements:

Must be able to move intermittently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to see hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.

Must function independently, and have flexibility, personal integrity, and the ability to work effectively with employees throughout the company at all levels.

Must be able to push, pull, move and/or lift a minimum of 10 pounds to a minimum height of 3 feet and be able to push, pull, move and/or carry such weight a minimum distance of 25 feet.

Qualifications

Salary : $23 - $25