What are the responsibilities and job description for the Account Manager position at Four Seasons Pest Control?
Job Summary
We are seeking a detail-oriented Administrative Assistant responsible for managing billing, accounts receivable (AR), accounts payable (AP), payroll, and handling customer service inquiries. This role ensures smooth financial operations and supports our customers with billing-related questions. The ideal candidate will be organized, possess excellent communication skills, and thrive in a multitasking environment.
**Key Responsibilities:**
1. **Billing and Accounts Receivable: **
- Generate and send accurate invoices to clients.
- Monitor and follow up on overdue payments.
- Reconcile incoming payments with outstanding invoices.
- Prepare and maintain AR aging reports.
2. **Accounts Payable:**
- Review and process vendor invoices.
- Ensure timely payments to vendors and suppliers.
- Manage payment schedules and address any discrepancies.
- Reconcile AP accounts as needed.
3. **Payroll Processing:**
- Accurately process payroll for all employees on schedule.
- Ensure compliance with payroll regulations and deductions.
- Respond to employee payroll inquiries and resolve discrepancies.
- Maintain payroll records and documentation for auditing.
4. **Customer Service:**
- Answer and address billing-related inquiries from customers.
- Provide assistance to customers with payment options and account statements.
- Document and escalate customer issues when necessary.
5. **Administrative Support:**
- Maintain and organize financial records.
- Assist with monthly financial reports and audits.
- Support the finance and administration teams as needed.
**Qualifications:**
- **Education:** High school diploma or equivalent required; associate’s degree in accounting, business administration, or a related field is preferred.
- **Experience:** Minimum 2-3 years in billing, AR/AP, payroll, or a similar role.
- **Skills:**
- Proficiency in accounting software (QuickBooks) and Microsoft Office Suite (especially Excel).
- Excellent communication skills, both verbal and written.
- Strong attention to detail and organizational skills.
- Ability to handle sensitive financial information with confidentiality.
- Ability to multitask and prioritize effectively in a dynamic environment.
**Working Conditions:**
- This position is [full-time] and may require occasional overtime during peak financial periods.
If you are an enthusiastic individual who thrives in a dynamic office setting and possesses the necessary skills, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour Starting
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Employee discount
- Health insurance , vision, dental
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Join us in this exciting opportunity where you can make a significant impact on our clients' success while advancing your career in account management!
Job Type: Full-time
Pay: $46,243.00 - $50,211.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
- Commission pay
- Quarterly bonus
Work Location: In person
Salary : $46,243 - $50,211
