Accounts Payable/Accounts Receivable Clerk

Job Title: Accounts Payable/Accounts Receivable Administrator

Location: Latrobe, Pennsylvania

Job Type: Full-time

Company Overview:

Fox & James is full-service truck leasing company that has been in business for over 70 years. Our focus is fulfilling the transportation needs of our customers, allowing them to focus their efforts and capital on their business. We manage a fleet of over 500 trucks and trailers and provide high quality preventive maintenance for many of the leading fleets in our region.

Position Summary:

We are seeking an experienced and proactive Accounts Payable/Accounts Receivable Administrator to oversee both accounts payable and accounts receivable functions. The ideal candidate will ensure the accuracy, timeliness, and compliance of financial transactions, while also assisting with general administrative duties as needed.

Key Responsibilities:

Accounts Payable:

• Process vendor invoices, ensuring proper authorization and coding in accordance with company policies.
• Verify the accuracy of accounts payable transactions, including reconciling discrepancies and processing payments.
• Maintain and update vendor records and contact details.
• Prepare accounts payable aging reports and assist in managing vendor inquiries.
• Ensure timely payment of outstanding invoices to maintain good vendor relationships.

Accounts Receivable:

• Review and reconcile customer accounts, ensuring payments are posted accurately and promptly.
• Continually review accounts receivable aging reports.
• Follow up on overdue accounts and contact customers in accordance with our collections policy.
• Prepare and send out customer statements and invoices.
• Maintain customer records, ensuring all information is up-to-date and accurate.

General Duties:

• Assist with monthly and year-end closing activities, including reconciliations of accounts payable and accounts receivable.
• Monitor and ensure compliance with accounting standards and company policies.
• Collaborate with internal departments to resolve any discrepancies or issues related to payments or invoicing.
• Maintain accurate and organized accounting files and documentation for audits and future reference.
• Provide support to the Office Manager as required.

Qualifications:

• High school diploma or equivalent
• Minimum of 1 year of experience in accounts payable and accounts receivable.
• Proficient in accounting software and MS Office, especially Excel.
• Exceptional attention to detail and ability to spot discrepancies.
• Strong organizational skills and the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving abilities and a proactive attitude.

Job Type: Full-time

Pay: $20.05 - $21.15 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Ability to Commute:

• Latrobe, PA 15650 (Preferred)

Work Location: In person

Salary : $20 - $21