Accounts Payable / Accounts Receivable Clerk

COMPANY SUMMARY:

International Conveyor & Rubber LLC (ICR) is a leading conveyor belt service company focused on improving the performance and profitability of our customers. Safety is our priority; quality is our secondary mission. Our crews can solve a variety of problems in many different service fields, and our customers benefit from that experience by letting us bring this level of service directly to their location.

ICR supports its customers with industry-leading service that they need to grow operations and bring their products to consumers across the country. Headquartered in Pennsylvania, ICR has 7 locations (Blairsville PA, Lafferty OH, Hamilton OH, Elkview WV, Bessemer AL, Petersburg IN, and Marion IL) within the organization that share the same commitment to hard work with quality output in a safe environment. These convenient locations allow ICR employees to install, maintain, repair, and replace conveyor belt components throughout the United States working alongside our clients in the coal and ore mining, energy production, manufacturing, and other industries.

Nestled into the hillside above the Conemaugh River since 2016 and just minutes from Route 119, International Conveyor and Rubber is headquartered in Blairsville, PA. This flexible space allows the ICR team to manage its teams and technicians efficiently and effectively throughout the Northeast. The headquarters features an outdoor pavilion with picnic tables, ample off-street parking, and secure building access. Two floors accommodate the staff of ICR in Blairsville with the top floor access being relegated to office space and training or conference rooms and the bottom floor being devoted to the shop and materials storage.

JOB SUMMARY:

The Accounts Payable/Accounts Receivable Clerk is essential to maintaining smooth financial operations at our headquarters. We are looking for a highly organized and detail-oriented professional with strong communication skills and a proven ability to manage multiple priorities in a dynamic, fast-paced environment.

This position requires prior accounting experience, with demonstrated proficiency in QuickBooks and Oracle. ICR will provide thorough training under the direction of management to equip the right candidate with the skills and resources needed to excel in a variety of day-to-day responsibilities.

COMPENSATION:

$22.00 to $26.00 per hour, based on experience and qualifications.

JOB RESPONSIBILITIES:

· Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.

· Address and respond to vendor inquiries.

· Support for sales force in establishing work orders for existing or prospective clients.

· Review invoices for accuracy, proper authorization, and correct coding before processing.

· Maintain vendor files, address discrepancies with vendors, and communicate payment status or issues.

· Accurately enter accounts payable data into accounting software.

· Schedule and prepare payments (checks, ACH, wire transfers) to vendors according to payment terms.

· Reconcile accounts payable ledger to ensure accurate recording of all transactions.

· Process employee expense reimbursements and verify proper documentation and approval.

· Generate and send invoices to customers for services/materials provided.

· Follow up with customers on overdue invoices and resolve payment issues or discrepancies.

· Record incoming payments and allocate them accurately to customer accounts.

· Regularly reconcile AR ledger to ensure accurate tracking of customer balances.

· Update customer accounts with contact information, credit terms, payments histories, etc.

· Generate reports on AR aging, collections status, and other financial metrics for management review.

· Ensure that all financial records are kept up to date and accurately reflect transactions.

· Support month-end closing activities, including preparing reconciliations and other necessary documentation.

· Prepare documents and assist in internal and external audits as required.

· Adhere to company policies, financial regulations, and standard accounting principles.

· Other administrative tasks as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

JOB QUALIFICATIONS:

· High School Diploma or GED required.

· Must be 18 years of age or older.

· 3 years proven experience with accounts payable, accounts receivable, or general accounting.

· CAPP, CARP, CB, CCCP certifications helpful, but not required.

JOB SKILLS:

· Proficient to expert level of Microsoft Office Suite.

· Basic understanding of accounting principles such as debits, credits, and reconciliations.

· Experience with accounting software (Quickbooks and Oracle).

· Strong interpersonal skills, maintaining a professional and helpful demeanor especially when following up on overdue accounts or handling vendor inquiries.

· Excellent written and verbal communications skills.

· Strong organizational skills.

· High attention to detail with an ability to work in a fast-paced, results driven environment.

· Ability to work independently and prioritize tasks while handling multiple responsibilities and meeting deadlines.

· Strong analytical skills in relation to financial data trends, findings, and decision making.

· Respect for handling sensitive financial information with discretion and maintaining confidentiality.

· Understanding of relevant financial regulations and company policies to ensure compliance with best practices and standards.

· Ability to adapt to changing priorities, procedures, and systems with a willingness to learn new tools, software and processes in response to evolving technology or business needs.

· Able to efficiently use multi-line phone system.

JOB DETAILS:

This role is a regular employee, full-time hourly position that is normally scheduled Monday – Friday 8AM-4:30PM.

Shift length is typically 8 hours; however, it may vary depending on the needs of the business and overtime work may be occasionally required.

BENEFITS:

· Eligible for Sign-On bonus

· Eligible for Referral bonus

· Paid time off

· 401K with employer match

· Health insurance

· Dental insurance

· Vision insurance

· Company paid life insurance, short and long-term disability

· 7 recognized company holidays

WORK ENVIRONMENT:

The majority of work is completed in an office environment with exposure to minimal levels of noise in a well-lit, well-ventilated, and fast-paced environment. Occasionally required to stoop, kneel, crouch, twist, bend, stand, or reach with hands or arms. The employee will rarely lift and/or move more than 20 pounds. While performing the duties of this position, the employee is in a heating and cooling-controlled environment. The employee frequently works behind screens, on the telephone, interacting with the public, sitting, or standing while interacting with various office equipment and/or documents.

Job Type: Full-time

Pay: $18.09 - $27.16 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Supplemental Pay:

• Overtime pay
• Signing bonus

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18 - $27