What are the responsibilities and job description for the Adminstrative Assistant position at Fox Lane?
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role requires proficiency in various administrative tasks, excellent communication skills, and a strong customer service orientation. The Administrative Assistant will be responsible for managing schedules, handling correspondence, and maintaining organized records.
Responsibilities
- Perform clerical duties including filing, data entry, and managing office supplies.
- Utilize Google Suite for document creation, scheduling, and communication.
- Maintain accurate records and assist with bookkeeping tasks using QuickBooks.
- Answer phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
- Greet clients and visitors in a friendly manner, providing exceptional customer service.
- Assist with medical receptionist duties as needed, including scheduling appointments and managing patient information.
- Proofread documents for accuracy and clarity before distribution.
- Organize meetings and prepare necessary materials for presentations.
- Manage office equipment and troubleshoot basic issues with phone systems.
Qualifications
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar).
- Experience with QuickBooks is preferred but not required.
- Previous experience as a medical receptionist or in a similar administrative role is a plus.
- Excellent phone etiquette and interpersonal skills to interact professionally with clients and team members.
- Attention to detail in proofreading and document management.
- Ability to work independently as well as collaboratively within a team environment.
If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $22.16 - $30.00 per hour
Schedule:
- 8 hour shift
Work Location: In person
Salary : $22 - $30