Accounts Receivable Assistant

As a member of the Accounting Department, the Accounts Receivable Assistant performs day-to-day processing of client payments to ensure that they are deposited and posted in an effective, accurate and up-to-date manner.

ESSENTIAL FUNCTIONS:

• Accurately and on a timely basis process and post cash receipts/client payments for assigned offices.
• Post wire/ACH payments.  Process daily deposits through electronic banking system.
• Process credit card payments.
• Provide assistance to attorneys, staff and clients on receivable related matters as directed by management.
• Maintain records by scanning client payments for Firm archive.
• Research cash receipts, coding and posting of receipts and resolve discrepancies.
• Review related AR reports to ensure compliance.
• Troubleshoot client overpayments.

ADDITIONAL FUNCTIONS:

• Other accounting duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:     

• Minimum of one year of experience in accounts receivable role. Law firm or other professional services organization experience preferred.
• High school diploma or equivalent required.

Experience:

• Elite Enterprise experience preferred, but not required.

Knowledge, Skills, & Abilities:

• Good mathematical and accounting skills.
• Professional standards of confidentiality, tact, discretion, positive attitude and appearance.
• Ability to work independently as well as in a team environment.
• Strong attention to detail; high level of accuracy a must.
• Strong organizational skills and ability to prioritize and multi-task with a high volume of work in a fast-paced environment.
• Exceptional oral and written communications skills.
• Professional and courteous communication with clients, attorneys, paralegals and staff are a must. Strong customer service orientation.
• Demonstrated experience using Microsoft Office Suite, including Outlook, Word and Excel.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time.  Walking and standing is often necessary in carrying out job duties.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will.  Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation.  If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.