Payroll Specialist

DESCRIPTION: The Payroll Specialist is responsible for maintaining accurate payroll data for all employees in the Foxborough School District. The Payroll Specialist works closely with the Human Resources Generalist and Financial Analyst and provides support to the School Business Administrator.

SUPERVISION: Works under the general supervision of the School Business Administrator.

QUALIFICATIONS/SKILLS:

• Bachelor’s degree in business/finance preferred, or the equivalent experience.
• 3-5 years of progressively responsible experience or any equivalent combination of education and proven administrative experience.
• Experience using MUNIS or similar accounting software applications is preferred
• Keen attention to detail, strong organization and time management skills with a proven ability to meet deadlines.
• Work collaboratively and cooperatively with school administration and staff to identify, analyze, and resolve discrepancies.
• Research independently, interpret data accurately, and reconcile inquiries and discrepancies from various sources.
• Excellent communication and strong interpersonal skills with a Customer Service demeanor.
• Ability to work independently and as part of a team required.
• Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint) and willing to learn new software programs as needed.
• Multi-task to prioritize long-term projects and to revise operating practices to improve efficiency.
• Responsive to feedback from administration and peers.
• Ability to maintain confidentiality, exercise good judgement, and display a high degree of tact and diplomacy in responding to sensitive situations.
• Function well and remain calm in a fast paced, multifaceted open office environment.

DUTIES/RESPONSIBILITIES:

• Review all manual and electronic timesheets, input bi-weekly payroll data, and process according to schedule.
• Reconcile payroll for accuracy and provide reports for Town departments to prepare warrant.
• Maintain day-to-day operations of the payroll system (i.e. creating job codes, updating pay codes, entering new employee information.
• Interpret union contracts to ensure payroll accuracy (i.e. seniority, longevity, stipends, etc.)
• Administer sick bank accounts for all bargaining units.
• Update the payroll system as needed with changes to direct deposits, names and addresses, taxes, departments, pay rate schedules in accordance with union contracts.
• Enter new hires into the payroll system.
• Complete retirement applications, reconcile monthly deductions, and complete buy-back applications for the Massachusetts Teachers Retirement System (MTRS), Norfolk County Retirement System (NCRS), and the Massachusetts Deferred Compensation SMART Plan (OBRA).
• Responsible for managing MTRS including reconciling reporting on a monthly basis.
• Manage the absence program (Ready Sub) and time and attendance system.
• Works with Human Resources Generalist to coordinate leaves of absence, FMLA, Workers Compensation, Maternity Leave and long/short term Disability claim, calculations for salary changes and reporting.
• Reconcile benefit deductions and adjustments as needed.
• Update payroll system with health/dental/life insurance enrollments/terminations/changes to ensure compliance with the testing and reporting requirements of the Affordable Care Act.
• Manage the tax-sheltered annuity plan (403b). Process changes per weekly reports, track deductions to ensure compliance with annual contribution limits, and calculate matching contributions per union contract.
• Assist employees with payroll questions.
• Carry out-task-oriented duties and assignments to collect, organize, and analyze data from various sources into regular and special reports, budgets, and/or presentations requiring administrative and accounting skills.
• Exercise judgement in obtaining, disseminating, and assuring confidentiality of relevant information.
• Attend annual professional development classes/seminars/trainings.
• Collaboration with School Business Administrator, Financial Analyst, and Human Resource Generalist.
• Work with and provide support to other Business Office positions to ensure efficient operations.
• Perform special projects and other related duties as required and directed by the School Business Administrator.

Job Environment:

• Work is performed in typical office conditions, with frequent telephone calls and walk-in customers. Work is subject to predicted seasonal fluctuations, which require additional hours. The employee is sometimes required to work outside of normal business hours.
• Performance of duties requires frequent interaction with department heads, town staff, public officials, contractors and other town departments. Contact is in person, email, text and by telephone.
• The employee has access to bid documents and municipal wide confidential information.
• Errors in administration and judgment could affect the municipality’s ability to deliver services and have financial and legal repercussions.
• Has access to confidential information regarding budgetary and financial figures and collective bargaining and personnel actions.
• Errors in judgment could result in significant delay or loss of services, legal ramifications, adverse public relations, and monetary loss.

Job Type: Full-time

Pay: From $67,224.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $67,224