HR Assistant - Employee Relations & Leaves - (REF7685E)

Company Description

Multifamily Property Management

Job Description

The Human Resources Assistant will provide general administrative support to the Employee Relations and Leave & Accommodations workgroups within the Human Resources Department.  

Pay: $24 - $26 / Hour

HYBRID Partially IN-office at HQ in Folsom, CA.

POSITION REQUIREMENTS

• OUR IDEAL CANDIDATE has 1-3 years of verifiable experience in an administrative or Human Resources support role. 
• High school diploma or equivalent (Associate's Degree in Human Resources or a related field preferred) 
• Reliable, highly organized and detail-oriented 'can-do' team player with excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information 
• Knowledge of employment laws and regulations 
• Must be proficient in speaking, reading, and writing in English. Bilingual in Spanish is a bonus 
• Ability to pass a full background check and drug screening
• Strong computer skills (proficiency with Google Suite: Gmail, Sheets, Docs, etc.), Microsoft Office (Word, Excel, etc.), and Acrobat
• Familiarity with HR systems (UKG, payroll software) is a plus 
• Excellent organizational and time management skills
• Must have a valid driver’s license and operable personal vehicle (proof of insurance required) 
• Position is telecommuting approved for a hybrid work schedule of possibly 1-3 days per week  remote. Employees must have the ability and set-up to work from home, have a dedicated space to efficiently and ergonomically perform job duties, and must be able to abide by FPI's Telecommuting policies.

RESPONSIBILITIES

• Generates ad-hoc reports requested by managers, providing necessary data and information for decision making purposes.   
• Assists in managing unemployment claims, ensuring accurate documentation, and timely responses. 
• Responds to requests for eligibility for rehire or employee transfer requests based on company policies and guidelines.  
• Manages and prioritizes incoming inquiries from the general ticketing system for Leave & Accommodations and Employee Relations. 
• Monitors and manages the dedicated email inbox for Leave & Accommodations inquiries, providing timely responses and forwarding messages to appropriate personnel.
• Processes necessary verifications for employees on leave.  
• Maintains filing of employee medical documents.  
• Collaborates with the Recruiting team to facilitate employee placement, ensuring smooth transfer or offboarding process.
• Collects and prepares separation packets for payroll purposes, ensuring accurate and timely process of employee separations.
• Manages payroll tasks related to employee leaves, including processing PTO requests, correcting payroll discrepancies, and ensuring accurate deductions. 
• Completes state governmental agency forms related to employee leaves.
• Responds to subpoenas for records and file requests from attorneys and employees, ensuring confidentiality and compliance.   
• Updates HR system with leave status, supervisor, deduction changes.    
• Assists employees by printing copies of paystubs and W-2 forms as needed.  
• Addresses discrepancies or complaints related to bonuses, ensuring accurate and timely payment.    
• Responds to inquiries involving expense reimbursements for employees on leave or those who have left the company. 
• Assists with third party leave administrator’s requests related to leave & accommodations claims, ensuring timely submissions, responses, and the collection of accurate information.   
• Tracks and files annual performance evaluations, ensuring proper completion and adherence to timelines. 
• Monitors and follows up on time card corrections and bonus payments to ensure accuracy and timely processing. 
• Generates and analyzes weekly leave reports and conducts regular audits to identify and rectify discrepancies and errors.  
• Updates the leave calendar with medical certification due dates and performs weekly audits to confirm employees’ leave status are accurate in the HR system.  
• Assists with additional HR related tasks and projects as assigned by the HR Manager.  

Qualifications

ESSENTIAL ATTRIBUTES

• Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc.
• Positive influencing, interpersonal, and communication skills are essential.

Why look at FPI for your next career step? We are one of the largest third-party 100% fee-managed Property Management companies in the nation, an industry leader in both the Conventional and Affordable Housing spaces, managing over 850 communities (~150,000 units) across the country, and employing ~3,500 team members. We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. Come join Team FPI!

EEO/EVerify Statements

FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the E-Verify program.

Additional Information

ESSENTIAL ATTRIBUTES

• Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc.
• Positive influencing, interpersonal, and communication skills are essential.

Why look at FPI for your next career step? We are one of the largest third-party 100% fee-managed Property Management companies in the nation, an industry leader in both the Conventional and Affordable Housing spaces, managing over 850 communities (~150,000 units) across the country, and employing ~3,500 team members. We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. Come join Team FPI!

EEO/EVerify Statements

FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the E-Verify program.