What are the responsibilities and job description for the VP of Compliance and Risk position at Fracht USA?
POSITION OVERVIEW
The Vice President of Compliance and Risk is responsible for the management, planning, development, support, and execution of legal, compliance, corporate governance, import/export regulatory compliance, risk management, quality, safety, and ethics programs for the North American Region. Additionally, the candidate will serve as a Compliance Officer in accordance with federal regulations. This position also oversees and manages Fracht’s security and business resilience programs. The Vice President of Compliance & Risk oversees and manages critical programs and processes, core to the mission and/or multiple departments/functions. It is expected that the VP of Compliance and Risk aligns compliance and risk strategies to corporate objectives that will contribute to long-term organizational goals.
KNOWLEDGE SKILLS REQURED
Integrity
Adhere to Fracht’s Core Values and Vision. Ability to operate in an open and honest manner and achieve a trusting and reliable relationship with team members, customers, and vendors. Ability to accept mistakes and learn from them without apportioning blame.
Flexibility
Learn and keep up to date with new developments, procedures, and regulations. Work efficiently in an environment with multiple shifting priorities.
Communication
Effectively listen and communicate clearly with team members, customers, and vendors. Ability to interpret and disseminate information promptly.
Problem Solving Measure effectiveness in understanding problems and making timely practical decisions. Ability to work well in groups and/or individually to develop alternative solutions.
Accountability
Justify responsible actions and decisions to management. Be a reliable team player who can make accurate decisions with sense of urgency.
DUTIES AND RESPONSIBILITIES
Legal, Compliance, Quality, Safety & Ethics:
- Advise Executive leadership on applicable legal, regulatory and/or affiliate related compliance, governance, risk management, quality, safety, and ethics matters.
- Advise Executive leadership on legal, governance, compliance, and risk mitigation.
- Work collaboratively with Executive leadership towards optimum programs for regulatory compliance, risk management, quality, safety, and ethics matters.
- As applicable, review and/or draft policies and procedures for updates. Train staff and implement updated policies.
- Establish effective working relationships and credibility within the company to support a culture of compliance, risk management, quality, safety, and ethics.
- As required, interface directly with various staff for compliance, legal, risk management, quality, safety, and ethics matters.
- Manage compliance team.
- Manage interdisciplinary staff for legal, compliance, governance, quality, risk.
- Monitor organizational compliance with internal policies and external regulatory requirements.
- As applicable, independently or in collaboration with applicable team members, investigate or supervise the investigation and/or resolution of legal, insurance, compliance, risk, quality, safety, and ethics matters.
- Oversee education and training programs that focus on compliance and corporate governance, risk management, quality, safety, ethics, and/or regulatory standards. This can include draft and/or distribution of related policies, procedures, and other related materials as well as continuous training to ensure employees understanding and applicability of law/regulations. As applicable, independently or in collaboration with applicable team members, oversee the implementation of corrective actions and monitoring in response to identified issues and audits.
- Manage/Implement policies and procedures that encourage staff and leadership to report suspected fraud, waste, and/or abuse, or any other potential noncompliance without fear of retaliation.
- Ensure that all critical legal, compliance, risk management, quality, safety, and ethics matters are brought to the attention of the North American Executive team.
- Prepare compliance reports identifying compliance issues and provide said quarterly reports to the Executive Team.
- Work collaboratively with leadership to resolve identified legal, compliance, risk management, quality, safety, and ethics matters.
- Implement applicable compliance plans, initiatives and systems towards optimum compliance, governance, risk mitigation, quality, safety, and ethics.
- Communicate regularly with the Executive Team regarding compliance, governance, risk, quality, safety, and ethics matters.
- At the direction of the Executive Team, review and advise on contractual matters and processes.
- At the direction of the Executive Team, communicate actual or potential claims and/or lawsuits.
- At the direction of the Executive Team and in collaboration with Fracht’s general counsel, oversee and manage external attorneys.
- In conjunction with the legal/risk/compliance team review and manage insurance portfolio for optimum risk mitigation and risk management.
- At the direction of the Executive Team, oversee external counsel processes.
- Provide general compliance/legal/risk guidance to staff as appropriate.
- Manage investigation and reporting processes for potential or actual compliance/legal/risk/quality/safety incidents.
- Collaborate and coordinate with the appropriate team members for ongoing compliance auditing and monitoring programs involving staff, independent contractors, and other business associates.
- Collaborate with leadership, key departments, and committees to ensure the implementation, maintenance, enforcement, and update of appropriate documentation as needed in compliance with federal laws, state laws and relevant standards.
- Independently and/or in collaboration with other team members and/or leadership, Performs/Directs risk assessments, policies and procedures, trend analyses, audits, projects, and violation investigations towards optimum compliance with internal/external requirements and regulations.
- Facilitates training through awareness activities providing education on organizational policies, procedures, and practices.
- Serve as an internal resource/consultant to the organization on compliance related activities.
- Maintain current knowledge of applicable federal laws and applicable standards.
Risk Management:
- Coordinate with legal on the management of Insurance requirements/policies to include annual renewals, claims and coverages.
- Identify risk areas and assist in developing auditing, monitoring and oversight processes related to identify risks.
- Plans, organizes, integrates, and evaluates the work of the Risk committee to ensure identified risks are mitigated.
- In conjunction with affiliate team members and leadership and in compliance with applicable federal and/or state regulations and, organizes, supervises and participates in the development and administration of a comprehensive risk management program, designs and implements risk management and mitigation measures and techniques, monitors the effectiveness of the techniques implemented; directs and oversees the development of new programs to improve workplace safety, quality and reduce exposures; directs the investigation of accidents and injuries and the evaluation of claims and settlements.
- In conjunction with team members and leadership and in compliance with applicable federal and/or state regulations, organizes, supervises, and participates in the development and administration of Disaster Preparedness Program and emergency procedures.
- Independently or in collaboration with other affiliate team members or leadership, oversees special and periodic inspections of sites and operations to identify potential or actual risks.
- Works with the team to identify emerging Risks such as cybersecurity threats, ESG (Environmental, Social, and Governance) compliance, or geopolitical risks.
Insurance:
- In conjunction with our risk/legal team, review and manage insurance portfolio for optimum risk mitigation, customer requirements, risk management, coverages, and costs.
Compliance/Risk Consulting:
- As agreed, upon and approved by all parties, consult with other agencies on optimum compliance and risk management processes and standards.
EDUCATION AND/OR WORK EXPERIENCE REQUIRED
Minimum Work Experience:
- Minimum 10 years work experience in most areas relevant to: corporate compliance, governance, regulatory compliance, risk, security, quality, and safety.
- Five or more years’ experience at the Senior Management/VP level or equivalent role (e.g., officer, professional licensure roles)
- Customs House Brokerage license preferred.
- FMC/QHSE/Export Regulatory/Customs Brokerage experience preferred.
Supervisory Experience:
- Demonstrated ability as an effective leader including coaching and team-building skills.
- Strong written, verbal, and interpersonal skills.
- Financial acumen and budgeting.
- Excellent strategic planning skills.
- Must be self-motivated and have the ability to work without direct supervision.
Other Requirements:
LANGUAGE SKILLS:
- Ability to respond to common inquiries of staff, customers, regulatory agencies, legal professionals, members of the business community, and other agencies as applicable.
- Ability to write policies, procedures, and internal/external communications. Ability to effectively present information to top management, internal/external groups, and/or global network.
MATHEMATICAL SKILLS:
- Experience in all phases of budget development and monitoring financial statements.
- Experience with legal/claims billing processes and billing statements.
- Experience with insurance pricing, coverage, and statements.
REASONING ABILITY:
- Ability to define problems, research data, collect data, establish, and monitor financial statements.
- Ability to interpret and deal with several abstract and concrete variables.
- Ability to interpret legal and regulatory abstract and concrete variables.
- Ability to interpret professional liability principles.
- Ability to interpret corporate compliance and corporate governance principles.
- Must have excellent interpersonal, problem solving and communication skills.
- Excellent written and verbal communication skills.
- Ability to demonstrate mature judgment, initiative, and critical thinking.
- Ability to relate to diverse communities.
- Accuracy and attention to detail essential.
- Computer literacy is a must, with experience in spreadsheet and word-processing packages.
- Ability to read, analyze, and interpret technical, legal, and regulatory documents, including customer/vendor contracts.
- Mediation and negotiation skills.
- Respect for confidentiality and demonstrated good judgment.
- Ability to maintain rapport with superiors, peers, and subordinates.
- Ability to serve as an effective and collaborative leader and manager, including coaching skills.
- Ability to think strategically, providing vision to department.
- Must be self-motivated, self-directed, demonstrated decision maker.
- Maintain professional demeanor within the work environment.
- Availability to work flexible hours, as required.
- Strong research skills
- Ability and willingness to travel
Standard Requirements:
- Strong commitment to quality, service, compliance, and customer service is required.
- Must thrive in a fast paced, rigorous environment with changing priorities.
- Ability to meet deadlines and work under pressure.
- Must demonstrate high level computer skills including Microsoft Word, Excel, and Outlook.
PHYSICAL REQUIREMENTS
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
- Must be able to lift and carry up to 20 lbs.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to talk, listen and speak clearly on telephone.
