What are the responsibilities and job description for the Sr. Associate, Accounts Payable (Hybrid) position at Framework?
POSITION TITLE: Sr. Associate, Accounts Payable (Hybrid)
DEPARTMENT: Accounting
LOCATION: Arlington, VA (hybrid- 6 days per month onsite)
STATUS: Hourly/Contract
Hourly Pay Rate: $30-34/hr 40 hours per week
POSITION SUMMARY:
The Sr. Associate, Accounts Payable is responsible for processing accurate payments to vendors, answer inquiries from both external vendors and internal customers, resolve discrepancies and ensure all daily/monthly activities are recorded for each month. The candidate should be able to perform accounting tasks related to the efficient maintenance and processing of accounts payable transactions with the ability to process high volume of Purchase Orders and Non-Purchase Order invoices.
RESPONSIBILITIES:
• Receive and process invoices from vendors in D365 for manager review and approval”. Verify accuracy of invoices and perform a two-way match when necessary.
• Develop a strong understanding of the chart of accounts and code invoices using correct financial dimensions.
• Maintain vendor records, including contact information, payment terms, and historical transaction data as well as forms including vendor contracts, tax forms, and electronic banking information.
• Monitor workflow activity; send reminder emails to departments regarding invoices pending their approval.
• Audit and process employee expense reports in accordance with company travel and expense policies; ensure correct receipts are attached to line items; clearly communicate issues, request changes, and follow-up on outstanding issues; record corporate card expenses for monthly payment.
• Prepare and perform weekly invoice payment runs, wire, ACH, paymode and check payments for weekly AP run.
• Perform Bank of America CashPro activities including processing weekly vendor payments, issuing stop-payments, and initiating positive pay exception approvals; and recording daily bank activity with payment journals.
• Reconcile monthly vendor statements, research and correct all discrepancies.
• Respond to all external vendors’ and internal customers’ inquiries in a timely manner.
• Provide supporting documentation for audits.
• Identify received unbilled Purchase Orders to close in the system.
• Other projects, duties, and expectations as determined and assigned.
WORK EXPERIENCE:
• 3-5 years of end-to-end accounts payable experience
• Experience with invoice payment processing, journal entry, and reporting
• Familiarity with financial chart of accounts and corporate accounting procedures
• Travel and expense reimbursement experience
EDUCATION/TRAINING:
• Bachelor’s degree in Accounting, Finance, or related discipline strongly preferred or equivalent experience
SKILLS:
• Understanding of accounting principles
• Proficient in Microsoft Excel; advanced experience a plus (v-lookup; pivot tables; etc.)
• Knowledge of relevant large accounting software systems (ERP systems, etc.)
• Dynamics D365 experience a plus
• Excellent verbal, written, and interpersonal communication skills
• Strong customer service skills
Salary : $30 - $34
