Office Manager-Office of Athletics

FRAMINGHAM PUBLIC SCHOOLS

OFFICE OF ATHLETICS

TITLE:

Office Manager

Immediate Opening

POSITION SUMMARY:

To assist the department in day-to-day operations, planning and organization, maintaining efficient systems and processes, and interacting with district staff and the community, in order to support high quality and efficient running for the Office of Athletics

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education, we aim to create and empower free-thinking, responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe, inclusive, culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought, learners, cultures, and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active, participatory, equitable community.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district, Framingham Public Schools is committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.  

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives, and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.

CERTIFICATES, LICENSES, AND REGISTRATIONS:

An Associate’s or Bachelor's Degree from an accredited college or university is preferred. 

TRAINING AND EXPERIENCE:

Minimum of three years’ experience as an Office Manager or Administrative Assistant preferred. Excellent interpersonal and customer service skills, in working with teachers, administrators, support staff, parents/community, and outside agencies.

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion and belonging in all aspects of education. Also, we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Computer skills and knowledge of appropriate applications including Microsoft Office, X2, MUNIS and Google Docs are essential. Demonstration of supervisory skills and commensurate experience, ability to establish and maintain organized office systems and procedures, effective interpersonal skills, ability to communicate effectively verbally and in writing, ability to maintain the confidentiality of information, ability to take notes and transcribe information, ability to work independently and take initiative to recommend and pursue relevant projects and ability to conduct research and produce reports. Ability to embrace and adapt to changes in procedures and job duties, if needed, due to process improvement, change in law and/or new systems that may be implemented to better streamline the needs of the department(s).

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Assist the Office of Transportation to arrange travel for teams;
• Work collaboratively with Assistant AD and Athletic Director;
• Complete all MIAA Tournament related paperwork;
• Answer and appropriately direct telephone calls from outside vendors, community organizations, District and City personnel, staff, and community members;
• Respond to student, parent, and coach inquiries;
• Communicate eligibility information to coaches to ensure the smooth operation of the department;
• Manage deposits and withdrawals for coaches in regards to Student Activity Accounts;
• Request building permits and work collaboratively with the Office of Buildings and Grounds and Park and Recreation to ensure all events are properly permitted;
• Welcome and assist all visitors who come to the Office of Athletics;
• Work with coaches to ensure all stipend paperwork is completed in a timely fashion for processing;
• Using Athletic Department Template maintain database of varsity team rosters and maintain database of students not selected for teams 
• Provide outside vendor with list of all letterwinners for each season for letter night
• Assist in maintaining benevolent relationship with all stakeholders 
• Assist with end of year equipment returns by contacting parents of student athletes who have not returned equipment   
• Copy handouts and flyers for distribution as requested;
• Affix postage and send out all mail pertaining to the Office of Athletics
• Sort and distribute US and inter-district mail as needed;
• Process invoices through MUNIS;
• Process and track requisitions in TalentEd;
• View and assist with applications received for posted job openings in TalentEd;
• Other duties and responsibilities as reasonably assigned.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be required to move about and may be required to traverse occasionally throughout the school building;
• Must often remain in a stationary position for considerable periods of time;
• Is occasionally required to reach with hands and arms and sit, stoop, kneel, crouch, or crawl; 
• Is expected to lift at least 20 lbs (i.e. books, school supplies, etc.);
• Must frequently use hands to finger, handle, or feel; and use hand strength to grasp tools; 
• Must be able to assist students who have physical difficulties;
• Operate a computer and other office productivity machinery (i.e., a calculator, copy machine, and computer printer);
• Must be able to input information into a computer and as well as read material from a computer monitor as well as handwritten or printed matter with or without visual aids;
• Must be able to communicate effectively with students, parents, and other staff members in person, via email, and on the telephone;
• In the classroom, must be able to see and hear on a continuous basis in order to ensure the safety of students as well as speak frequently to provide instruction;
• Must be able to assist students who have physical difficulties;
• May be required to move quickly across even or uneven surfaces;
• Working in a normal school environment with an acceptable level of noise;
• Must interact with students, parents, and other staff members;
• Must be able to kneel, sit, stand, crawl, push, and pull to assist and teach children throughout the day;
• Must be able to interact with students, parents, and other staff members and occasionally must meet multiple demands from several people;
• While the majority of the workday is spent inside, must spend time outdoors for recess, fire drills, and special activities;  
• May be exposed to bodily fluids, disease, or pathogens; 
• May receive unintentional injuries from aggressive students; and
• May be required some degree of physical interaction with students who have difficulty controlling physical behavior.

REPORTS TO:  

Director of Athletics

SUPERVISORY RESPONSIBILITIES:

Not Applicable.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as non-exempt.

TERMS OF EMPLOYMENT:

Covered under the Framingham Teachers Association Administrative Support (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Administrative Support (Unit S) Contract. 

$47,936.15-$65,909.81 (in accordance with the Contract)

HELPFUL LINKS: 

 
Framingham Secretarial Association (Unit S) Contract

Click here for more information about our amazing benefits! 

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, marital status, or veteran status.

The Framingham Public Schools prohibit sex discrimination in any education program or activity that it operates.  Individuals may report concerns or questions to the Title IX Coordinator.  The notice of nondiscrimination is located at the Framingham Public Schools School Committee website.

Rev. 2024

Salary : $26 - $35