What are the responsibilities and job description for the Court Support Services Supervisor position at Franklin County Municipal Court?
JOB PURPOSE AND OVERVIEW
The Franklin County Municipal Court is one of the state's largest and busiest municipal courts. The Court has fourteen judges in the General Division and one in the Environmental Division. Judges are elected countywide for six-year terms, preside over civil, criminal, and traffic cases, and conduct both jury and non-jury trials. The Court's jurisdiction includes cases involving traffic offenses, criminal misdemeanors, and civil actions where the amount is $15,000 or less. The Environmental Division has exclusive jurisdiction to enforce local codes and regulations affecting real property, such as fire and building codes. The Court has six magistrates who preside in traffic arraignments, eviction cases, and small claims cases; one magistrate who presides in the Environmental Division under the supervision of the Environmental Judge. All the Court's employees are unclassified, at will, and serve at the pleasure of the Court.
The Court's geographic jurisdiction is all of Franklin County and those portions of the City of Columbus that extend beyond the boundaries of Franklin County. Despite its jurisdiction and name, the Franklin County Municipal Court is the judicial branch of the City of Columbus government, from which it receives most of its funding.
The Court Support Services Supervisor reports to the Court Support Services Manager and assists the Court Support Services Manager with department operations and staff supervision. This position also serves as an unassigned bailiff. It provides coverage for the Duty Room Bailiff, Arraignment Bailiff, Judicial Bailiffs, and Magistrates' Bailiffs and assists the Court Support Services Officers as necessary. Additionally, this position administers the Court's volunteer service activities, including recruitment, screening, and placement of volunteers.
The following duties are typical for this position. These are not exclusive or all-inclusive. Other duties may be required or assigned.
1. Assist the Court Support Services Manager with daily operations and supervision of Court Support staff, including training, scheduling, coaching, and disciplining staff.
2. Assist with developing department policies and procedures.
3. Oversee and coordinate all aspects of forensic psychological cases, serving as the primary point of contact for stakeholders.
4. Create and update court entries related to forensic cases and provide necessary entries at scheduled hearings.
5. Electronically distribute forensic reports to all parties and file them under seal with the Clerk of Courts.
6. Attend scheduled hearings and provide professional consultation to all parties.
7. Enforce and adhere to statutory timelines for forensic cases.
8. Assist with the transfer of defendants to the OhioMHAS regional hospital based on court orders.
9. Track relevant data and maintain complete files.
10. Act as liaison between the court, jail, attorneys, and community stakeholders.
11. Complete e-filing of Probate Court commitments.
12. Build and maintain strong working relationships with contracted providers, process referrals and invoices.
13. Provide coverage for Judicial and Magistrates Bailiffs, including preparing daily dockets and case files, facilitating paperwork flow, using authorized databases, monitoring pending motions and civil caseload status, scheduling hearings and maintaining courtroom operations, coordinating juror supervision during trials.
14. Preparing daily dockets and case files
15. Facilitating paperwork flow
16. Using authorized databases
17. Monitoring pending motions and civil caseload status
18. Scheduling hearings and maintaining courtroom operations
19. Provide Duty Room and Arraignment Bailiff coverage as needed
20. Oversee the Court's Americans with Disabilities Act (ADA) compliance program, including monitoring and implementing adherence to state and federal disability discrimination laws, particularly Title II of the ADA. Managing requests for sign language interpreters, assistive listening devices, document format modifications, and other reasonable accommodations. Review and respond to accessibility concerns and coordinate solutions with court departments to ensure equal access to court services and facilities.
21. Act on behalf of the Court Support Manager in their absence
22. Perform other duties and assist with projects as assigned by the Court Services Manager.
23. May be assigned to other duties in other departments of the Court as needed.
REQUIRED QUALIFICATIONS
1. A bachelor’s degree in criminal justice, business management, or a related field. Core course work in Business Management, Office Management, or a closely related field and two (2) years of experience in Franklin County Municipal Court that demonstrates progressive supervisory experience.
2. Ability to direct others to complete tasks in a coordinated manner among various departments as the judges and magistrates have requested.
3. A bachelor’s degree in criminal justice, business management, or a related field. Core course work in Business Management, Office Management, or a closely related field and two (2) years of experience in Franklin County Municipal Court that demonstrates progressive supervisory experience.
4. Ability to apply principles of persuasion and influence over others in maintaining proper courtroom decorum and carrying out job responsibilities.
5. Ability to perform addition, subtraction, multiplication, and division.
6. Ability to operate, maneuver, and control the actions of equipment, machinery, tools, and materials used in performing essential functions.
7. Ability to utilize various reference, descriptive, and advisory data and information.
8. Possesses or acquires a complete understanding of each position in the department and the ability to perform all associated duties.
9. Ability to delegate work and assign work schedules.
10. Some knowledge of legal terminology, court procedures, and equipment.
11. Proficiency in operating a personal computer and using Microsoft Office products, including Word, Outlook, Excel, and Courtview 2000.
12. The ability to exert light physical effort in sedentary light work may involve lifting, carrying, pushing, and pulling objects and materials of weight (5-10 lbs.). Tasks may involve extended periods at a keyboard and workstation.
13. Good time management skills: highly organized and detail-oriented with the ability to prioritize work and produce error-free work, work independently without daily supervision, perform a variety of duties, and manage a variety of tasks simultaneously in a fast-paced atmosphere and under time constraints.
14. Experience working in a team-oriented and collaborative environment.
15. Ability to communicate verbally effectively and professionally and in writing in English to diverse audiences, including the ability to communicate technology terminology for lay audiences.
16. Pleasant personality: ability to interact and maintain effective working relationships with judges, other elected officials, employees, law enforcement officers, lawyers, and others conducting business with the Court.
17. Conscious of and sensitive to the diversity within the Court’s jurisdiction and ability to interact professionally with this diverse population of people from various geographic, socioeconomic, religious, racial, and ethnic backgrounds regularly.
18. Professional appearance and demeanor appropriate for the position and expected of a representative of elected officials.
19. Demonstrated dependability, reliability, and excellent attendance record.
20. Patience, objectivity, maturity, effectiveness under stress, initiative, adaptability, leadership, and sound judgment.
Additional consideration will be given to individuals who have any of the following qualifications: bachelor’s degree, paralegal certification, or other advanced schooling; previous experience in a court system or legal environment; knowledge of the functions and locations of other courts and government agencies; supervisory experience; experience reading and working with BMV forms and printouts; knowledge of Ohio traffic and criminal laws; the ability to speak and write Spanish or a language commonly used by the people of Somalia for whom English is a second language; or proficiency in American Sign Language (ASL).
SPECIAL CONDITIONS
This position requires significant exposure to the public and accused and convicted criminal offenders.
BENEFITS
The Franklin County Municipal Court offers an excellent benefits package that includes health, prescription, vision, dental, and life insurance; short-term disability; generous paid time off, sick leave, 12 paid holidays; longevity-service payments; sick leave reciprocity; employee-assistance program; deferred-compensation program; tuition reimbursement; credit-union membership; supplemental benefits including accident and critical-illness insurance; and affordable legal and identity-theft-protection services.
All court employees are members of the Ohio Public Employees Retirement System, which provides retirement, disability, and survivor benefits for public employees. All full-time employees contribute to OPERS by paying the required employee share, 10 percent of their salary. The Court pays the employer 14 percent of an employee’s salary. Court employees are members of OPERS and, therefore, do not have any Social Security taxes withheld from their paychecks.
COURT EXPECTATIONS OF EMPLOYEE
The Court expects the employee will adhere to all court policies, guidelines, practices, and procedures in completing the duties and responsibilities of the position; act as a role model both inside and outside the Court; perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with supervisor about department issues.
AT-WILL EMPLOYMENT AND EQUAL-OPPORTUNITY EMPLOYER
Employees of the Court are at-will employees and serve at the pleasure of the Court; they are not in the classified civil service system and are not members of bargaining units. The Court is an equal opportunity employer and does not discriminate based on age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information.
The Franklin County Municipal Court is one of the state's largest and busiest municipal courts. The Court has fourteen judges in the General Division and one in the Environmental Division. Judges are elected countywide for six-year terms, preside over civil, criminal, and traffic cases, and conduct both jury and non-jury trials. The Court's jurisdiction includes cases involving traffic offenses, criminal misdemeanors, and civil actions where the amount is $15,000 or less. The Environmental Division has exclusive jurisdiction to enforce local codes and regulations affecting real property, such as fire and building codes. The Court has six magistrates who preside in traffic arraignments, eviction cases, and small claims cases; one magistrate who presides in the Environmental Division under the supervision of the Environmental Judge. All the Court's employees are unclassified, at will, and serve at the pleasure of the Court.
The Court's geographic jurisdiction is all of Franklin County and those portions of the City of Columbus that extend beyond the boundaries of Franklin County. Despite its jurisdiction and name, the Franklin County Municipal Court is the judicial branch of the City of Columbus government, from which it receives most of its funding.
The Court Support Services Supervisor reports to the Court Support Services Manager and assists the Court Support Services Manager with department operations and staff supervision. This position also serves as an unassigned bailiff. It provides coverage for the Duty Room Bailiff, Arraignment Bailiff, Judicial Bailiffs, and Magistrates' Bailiffs and assists the Court Support Services Officers as necessary. Additionally, this position administers the Court's volunteer service activities, including recruitment, screening, and placement of volunteers.
The following duties are typical for this position. These are not exclusive or all-inclusive. Other duties may be required or assigned.
1. Assist the Court Support Services Manager with daily operations and supervision of Court Support staff, including training, scheduling, coaching, and disciplining staff.
2. Assist with developing department policies and procedures.
3. Oversee and coordinate all aspects of forensic psychological cases, serving as the primary point of contact for stakeholders.
4. Create and update court entries related to forensic cases and provide necessary entries at scheduled hearings.
5. Electronically distribute forensic reports to all parties and file them under seal with the Clerk of Courts.
6. Attend scheduled hearings and provide professional consultation to all parties.
7. Enforce and adhere to statutory timelines for forensic cases.
8. Assist with the transfer of defendants to the OhioMHAS regional hospital based on court orders.
9. Track relevant data and maintain complete files.
10. Act as liaison between the court, jail, attorneys, and community stakeholders.
11. Complete e-filing of Probate Court commitments.
12. Build and maintain strong working relationships with contracted providers, process referrals and invoices.
13. Provide coverage for Judicial and Magistrates Bailiffs, including preparing daily dockets and case files, facilitating paperwork flow, using authorized databases, monitoring pending motions and civil caseload status, scheduling hearings and maintaining courtroom operations, coordinating juror supervision during trials.
14. Preparing daily dockets and case files
15. Facilitating paperwork flow
16. Using authorized databases
17. Monitoring pending motions and civil caseload status
18. Scheduling hearings and maintaining courtroom operations
19. Provide Duty Room and Arraignment Bailiff coverage as needed
20. Oversee the Court's Americans with Disabilities Act (ADA) compliance program, including monitoring and implementing adherence to state and federal disability discrimination laws, particularly Title II of the ADA. Managing requests for sign language interpreters, assistive listening devices, document format modifications, and other reasonable accommodations. Review and respond to accessibility concerns and coordinate solutions with court departments to ensure equal access to court services and facilities.
21. Act on behalf of the Court Support Manager in their absence
22. Perform other duties and assist with projects as assigned by the Court Services Manager.
23. May be assigned to other duties in other departments of the Court as needed.
REQUIRED QUALIFICATIONS
1. A bachelor’s degree in criminal justice, business management, or a related field. Core course work in Business Management, Office Management, or a closely related field and two (2) years of experience in Franklin County Municipal Court that demonstrates progressive supervisory experience.
2. Ability to direct others to complete tasks in a coordinated manner among various departments as the judges and magistrates have requested.
3. A bachelor’s degree in criminal justice, business management, or a related field. Core course work in Business Management, Office Management, or a closely related field and two (2) years of experience in Franklin County Municipal Court that demonstrates progressive supervisory experience.
4. Ability to apply principles of persuasion and influence over others in maintaining proper courtroom decorum and carrying out job responsibilities.
5. Ability to perform addition, subtraction, multiplication, and division.
6. Ability to operate, maneuver, and control the actions of equipment, machinery, tools, and materials used in performing essential functions.
7. Ability to utilize various reference, descriptive, and advisory data and information.
8. Possesses or acquires a complete understanding of each position in the department and the ability to perform all associated duties.
9. Ability to delegate work and assign work schedules.
10. Some knowledge of legal terminology, court procedures, and equipment.
11. Proficiency in operating a personal computer and using Microsoft Office products, including Word, Outlook, Excel, and Courtview 2000.
12. The ability to exert light physical effort in sedentary light work may involve lifting, carrying, pushing, and pulling objects and materials of weight (5-10 lbs.). Tasks may involve extended periods at a keyboard and workstation.
13. Good time management skills: highly organized and detail-oriented with the ability to prioritize work and produce error-free work, work independently without daily supervision, perform a variety of duties, and manage a variety of tasks simultaneously in a fast-paced atmosphere and under time constraints.
14. Experience working in a team-oriented and collaborative environment.
15. Ability to communicate verbally effectively and professionally and in writing in English to diverse audiences, including the ability to communicate technology terminology for lay audiences.
16. Pleasant personality: ability to interact and maintain effective working relationships with judges, other elected officials, employees, law enforcement officers, lawyers, and others conducting business with the Court.
17. Conscious of and sensitive to the diversity within the Court’s jurisdiction and ability to interact professionally with this diverse population of people from various geographic, socioeconomic, religious, racial, and ethnic backgrounds regularly.
18. Professional appearance and demeanor appropriate for the position and expected of a representative of elected officials.
19. Demonstrated dependability, reliability, and excellent attendance record.
20. Patience, objectivity, maturity, effectiveness under stress, initiative, adaptability, leadership, and sound judgment.
Additional consideration will be given to individuals who have any of the following qualifications: bachelor’s degree, paralegal certification, or other advanced schooling; previous experience in a court system or legal environment; knowledge of the functions and locations of other courts and government agencies; supervisory experience; experience reading and working with BMV forms and printouts; knowledge of Ohio traffic and criminal laws; the ability to speak and write Spanish or a language commonly used by the people of Somalia for whom English is a second language; or proficiency in American Sign Language (ASL).
SPECIAL CONDITIONS
This position requires significant exposure to the public and accused and convicted criminal offenders.
BENEFITS
The Franklin County Municipal Court offers an excellent benefits package that includes health, prescription, vision, dental, and life insurance; short-term disability; generous paid time off, sick leave, 12 paid holidays; longevity-service payments; sick leave reciprocity; employee-assistance program; deferred-compensation program; tuition reimbursement; credit-union membership; supplemental benefits including accident and critical-illness insurance; and affordable legal and identity-theft-protection services.
All court employees are members of the Ohio Public Employees Retirement System, which provides retirement, disability, and survivor benefits for public employees. All full-time employees contribute to OPERS by paying the required employee share, 10 percent of their salary. The Court pays the employer 14 percent of an employee’s salary. Court employees are members of OPERS and, therefore, do not have any Social Security taxes withheld from their paychecks.
COURT EXPECTATIONS OF EMPLOYEE
The Court expects the employee will adhere to all court policies, guidelines, practices, and procedures in completing the duties and responsibilities of the position; act as a role model both inside and outside the Court; perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with supervisor about department issues.
AT-WILL EMPLOYMENT AND EQUAL-OPPORTUNITY EMPLOYER
Employees of the Court are at-will employees and serve at the pleasure of the Court; they are not in the classified civil service system and are not members of bargaining units. The Court is an equal opportunity employer and does not discriminate based on age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information.
Salary : $15,000
