What are the responsibilities and job description for the Planning & Zoning Administrative Assistant position at Franklin County?
NATURE OF WORK
Under general supervision, provides support to Planning and Zoning staff and assistance to the residents of Franklin County. Accepts, reviews, and files various permit applications; maintains department filing systems and records.
ESSENTIAL FUNCTIONS :
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Greets walk-in customers; answers phones; responds to questions and provides information related to department processes and regulations; receives requests for information for the County Clerk's Office and the general public.
- Receives, tracks, and returns building permits submitted for review; accepts various planning and zoning and addressing applications; reviews applications to ensure all necessary information is included and all fees have been paid; drafts rejection letters for incomplete, inaccurate, and unpaid applications.
- Creates, tracks, and maintains files in Planning and Zoning database; documents all actions taken regarding each file.; updates and archives all files, zoning maps, regulations, transcripts, policy manuals, financial documents, department calendars; and Master Plans.
- Collects fees and other payments; prepares receipts and invoices; documents all payments electronically.
- Responsible for Planning and Zoning and Board of Zoning Adjustment meeting preparations including agendas, minutes, supporting documentation, and technology set-up. Attends all meetings.
- Provides general administrative support; drafts various types of documents; sorts mail; orders office supplies; creates meeting agendas; prepares and files reports; schedules meetings.
- Performs other duties as assigned.
WORKING ENVIRONMENT / PHYSICAL DEMANDS :
Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending reaching, and lifting of objects up to 25 pounds.
EMPLOYMENT STANDARDS :
High School Diploma or GED equivalent; AND two (2) years of administrative experience.
Depending on area of assignment, a valid Driver's License, Notary Public License, and / or other specialized certifications may be required.
KNOWLEDGE AND SKILLS REQUIRED :
Knowledge of :
Skills in :
