What are the responsibilities and job description for the Accounts Payable Clerk position at Franklin Group?
Job Title: Accounts Payable Clerk
Reports to: Accounts Payable Manager and Vice President of Property Accounting
JOB SUMMARY: The qualified candidate will be responsible for the accounts payable process. This is a comprehensive position that requires a motivated self-starter who enjoys challenges, is flexible, analytical, and detail-oriented.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to:
- Contact with Community Managers and Vendors regarding payables
- Answer Vendor inquiries submitted through ZenDesk
- Set up special vendors in MRI
- Complete Credit Applications – when applicable
- Nexus Payables
- Make sure all vendor payables are scanned/indexed properly into Nexus
- Manage image exceptions by reviewing, researching, indexing or voiding images
- Manage “Invoices On Hold” Follow-up on items that have been on hold more than 10 days and help resolve any vendor issues
- Generate and send weekly reports to appropriate team members
- Assist IT Vendor Support in testing and implementing new work flows, training and process documentation
- Assist IT Vendor Support with trouble shooting issues with Nexus
- Manage Nexus Connect including:
- Invoices received from Vendors
- Vendor Connect Authorization Request
- Process weekly check run
- Input and process assigned invoices.
- Manage vendor electronic payments process
- Work with staff accountants to get all checks printed, reviewed and mailed out
- Special projects assigned by Accounts Payable Manager or VP of Property Accounting
Preferred Skills and Qualifications:
- 2-5 years of hands-on, day-to-day full cycle account payable required
- A minimum of 2 year of experience in the property management industry is preferred
- Strong Microsoft Excel skills a must, MRI Software and Nexus Payables experience a plus
- An aptitude to quickly learn new systems, and processes is a strong plus
- An Associate’s degree in Accounting or Finances.
- Analytical with a natural inclination to proactively and resourcefully perform research and ask questions in order to resolve issues and produce timely vendor payments
- Strong, internal drive to consistently improve on processes.
- Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
- Must be organized, meticulous and extremely detailed.
- Independent, self-starter, able to work effectively with limited supervision and demonstrate an ability to work both independently and within a team environment
- Possess strong organizational, time management and project management skills
- Excellent oral and written communication skills; high level of professionalism and excellent interpersonal skills exhibiting strong relationship-building ability
- Ability to work overtime, when required
- Flexible, positive attitude, easily adapt to change as the company pursues their best-in-class goals.
Candidates will be required to pass a criminal background investigation, a credit check, and a drug screening. The Franklin Johnston Group offers a great work atmosphere and we are committed to investing long term in all employees, providing training opportunities that will enable you to grow within our organization.
Franklin Group is an Equal Employment Opportunity Employer.
