Sales Listing Secretary

Job Summary:

The Sales Listing Secretary will play a key role in the yacht brokerage process, handling the administrative and organizational aspects of listing yachts for sale. This individual will be responsible for ensuring that all yacht listings are accurate, up-to-date, and presented in a professional manner. The role requires excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Manage and maintain yacht listings, ensuring accuracy and completeness.
• Coordinate with brokers to obtain necessary documents, photos, and specifications for each yacht listing.
• Upload and update listings on company websites, multiple listing services (MLS), and other marketing platforms.
• Prepare and proofread listing agreements, contracts, and other documentation.
• Assist with client inquiries regarding listed yachts and direct them to the appropriate broker.
• Maintain organized records of listings.
• Support the marketing team by providing listing details for promotional materials, brochures, and advertisements.
• Liaise with brokers to ensure smooth listing and sales processes.

Qualifications and Skills:

• Prior experience in yacht brokerage, real estate, or a similar administrative role preferred.
• Strong organizational and administrative skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.
• Familiarity with yacht listing platforms and MLS systems is a plus.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and ability to handle multiple tasks in a fast-paced environment.
• Knowledge of the yachting industry and terminology is an advantage.

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