Job Summary :
We are seeking a detail-oriented and experienced Payroll Manager to oversee the end-to-end payroll process for a workforce of approximately 1,500 employees, including full-time, part-time, hourly, and salaried team members. This role requires a strong understanding of payroll systems, tax filing, compliance, and benefits taxation, along with the ability to manage tight deadlines and resolve payroll discrepancies effectively. You will supervise a team of two payroll technicians and ensure the accurate and timely processing of payroll in a complex, multi-state environment.
The ideal candidate is ambitious, deadline-driven, and adept at improving processes while working collaboratively in a fast-paced environment.
Key Responsibilities :
Payroll Processing :
- Oversee bi-weekly payroll for 1500 employees, ensuring accuracy and timeliness.
- Prepare payroll from Monday to Wednesday of payroll weeks, ensuring payouts occur on Thursdays.
Issue Resolution :
Address and resolve payroll discrepancies (e.g., incorrect payments).Collaborate with payroll technicians to identify and fix issues before the next cycle.Complete and document root cause analysis forms for errors.Compliance and Taxation :
Ensure payroll tax filings are accurate and completed by Fridays during payroll weeks.Stay updated on FLSA compliance, multi-state payroll laws (primarily Colorado and New Mexico), and IRS regulations.Employee Support :
Provide exceptional customer service to employees regarding payroll inquiries or issues.Assist remote employees across multiple states in resolving payroll-related concerns.Benefits Knowledge (Preferred) :
Familiarity with IRS treatment of benefits such as FSA, HSA taxation, travel, and moving expenses.Annual Tasks :
Lead the preparation and distribution of W-2s.Assist with year-end tax filings and compliance reporting.Collaboration and Systems Integration :
Work with the benefits team to ensure payments are remitted accurately.Support system updates and integrations.Requirements : Education :
Bachelors degree in Business, Human Resources, or Accounting preferred.Candidates with 10 years of payroll supervisory experience overseeing 200 employees will be considered in lieu of a degree.Experience :
Minimum 5 years of payroll experience in a complex, multi-state environment.Healthcare or 24 / 7 operational industry experience preferred (e.g., hospitals, manufacturing).Proven experience managing and developing a team.Technical Skills :
Advanced proficiency in Excel (Pivot Tables, VLOOKUP).Experience with payroll / timekeeping software : Workday (Payroll) and Kronos (Timekeeping).Familiarity with system integrations and troubleshooting is a plus.Personality :
Ambitious, detail-oriented, and process improvement-focused.Ability to handle tight deadlines and adapt to evolving priorities.Perks of the Role :
Opportunity to work on a high-level payroll team with future growth potential.Ability to transition into other areas of the team within the organization.Work in a collaborative, family-oriented environment with a supportive hiring manager.
