What are the responsibilities and job description for the Executive Assistant - Minneapolis, MN position at Fredrikson & Byron?
Who We Are :
Fredrikson is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.
Overview :
We are seeking an Executive Assistant to provide administrative support to leadership team members in the IT Department and the Office of General Counsel. This role will focus on performing a variety of administrative duties to ensure smooth operations and effective collaboration within the departments. The ideal candidate will have exceptional organizational skills and the ability to manage multiple priorities in a fast-paced, client-oriented environment.
Key Responsibilities Include :
- Perform administrative duties, including typing, drafting routine letters and memos, drafting presentations, proofreading, initiating calls, opening mail, triaging and filing emails / documents, taking meeting notes, and scheduling and coordinating meetings.
- Schedule internal and external meetings (e.g., in-person, Microsoft Teams, Zoom, or teleconference) and coordinate various department meetings, including Privacy & Security Committee meetings.
- Attend meetings as requested, compile notes, circulate meeting notes, and follow up on tasks.
- Coordinate special department events.
- Submit expenses and vendor invoices electronically in Chrome River for timely payment and update the budget tracking spreadsheet.
- Assist with business travel arrangements, including conference registration, hotel and flight bookings, and other accommodations.
- Maintain and update department email distribution lists.
- Assist with tracking, coordinating, and managing department projects and expenditures.
- Track and report metrics on department operations and performance.
- Participate in software and other training to enhance skills and stay updated on relevant tools.
Our Ideal Candidates Will Have :
This position offers a hybrid work model, requiring 3 days in the Minneapolis office each week.
Benefits
Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, employee resource benefits (inclusive of counseling, coaching, and caregiving guidance), paid parental leave, parenting classes, pre-tax parking and transportation options, and much more! Our retirement plan includes financial planning, Social Security / Medicare planning, 401k / Roth investment options, and a firm-paid profit-sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions.
The salary range for this position is between $70,000 and $85,000. Compensation offered will depend on the candidate's experience, skills, education, professional background, overall qualifications, and geographic market location.
Applying For This Position :
Applications will only be accepted online at www.fredlaw.com / careers . Applicants will be asked to submit a cover letter, resume, and writing sample. For assistance with the application process or for accommodations, please contact recruiting@fredlaw.com .
About Fredrikson :
Diversity and inclusion are core values of Fredrikson & Byron. To best serve our clients, we provide innovative solutions to legal needs by cultivating a diverse workforce. With a reputation as the firm "where law and business meet," our attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to our clients. The firm's 400 attorneys serve clients through our ten locations around the world : Minneapolis, Saint Paul, and Mankato, MN; Bismarck and Fargo, ND; Ames and Des Moines, IA; Madison, WI; Saltillo, Mexico; and Shanghai, China. Visit www.fredlaw.com for more information.
Fredrikson & Byron, P.A. is an Equal Employment Opportunity and Affirmative Action employer.
Salary : $70,000 - $85,000
