Human Resources Coordinator

Basic Purpose

Responsible for maintaining electronic and paper employee records and files in compliance with company policies and applicable government regulations. Perform a variety of administrative duties in support of Human Resources department responsibilities and objectives.
Essential Duties and Responsibilities

1. Enter all new hire, termination, and employee status change data to the ADP payroll system.

2. Set up and maintain personnel and medical files.

3. Process termination paperwork and filing.

4. Maintain application records and files and correspond with interviewed applicants as necessary. Maintain applicant flow data.

5. Post open jobs internally and track internal position bids. Coordinate internal candidate interviews with hiring manager as appropriate.

6. Post-employment ads prepared by management, including print and online ads and the company website.

7. Asist in the hiring process by conducting hourly production interviews, plant tours, and orientation as requested. Perform employment verifications and reference checks as requested. Enter information to the background verification system. Schedule and coordinate applicant drug screening.

8. Perform E-verify all new hires and maintain I-9’s.

9. Maintain employee badge system parking pass list. Take employee pictures and make badges. Maintain spreadsheet of active badge and parking assignments.

10. Maintain a current locker assignment listing. Issue lockers to employees.

11. Process internal Status Change and Payroll Change forms in a timely manner and ensure proper approvals.

12. Respond to all Unemployment Compensation (UC) inquiries, including initial notifications/requests for earnings information, requests for relief from charges, employer questionnaires, and appeals Notices of Determination where appropriate on the company’s behalf. May prepare for and attend unemployment appeal hearings on the company’s behalf.

13. Prepare wage statements for workers’ compensation cases.

14. Maintain the company’s attendance policy, working with the managers to give appropriate levels of progressive attendance discipline to employees as required. Ensure timeliness of all warnings given and go to the managers in the plant to present warnings to employees where required.

15. Respond to requests for verifications of employment.

16. Assist with planning, coordinating and implementation of employee events such as company picnic, service awards and employee appreciation functions, etc.

17. Prepare a variety of reports, as requested.

18. Responding to employee inquiries regarding benefits-related issues.

19. Perform other related responsibilities, as needed, to support TTB business objectives.

Skills/Knowledge/Abilities

• Associate degree in human resources, business or equivalent in experience.
• 1 - 2 years’ experience in a Human Resources administrative role.
• Exceptional oral and strong written communication skills
• Knowledge of HRIS; ADP Enterprise preferred.
• High level of accuracy and attention to detail.
• Excellent organizational and interpersonal skills and the ability to work effectively at all levels of the organization and across other functional areas.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Proficiency in Excel, Word, and other MS Office programs, and company-specific software.
• Ability to successfully manage multiple priorities in a fast-paced environment.
• Ability to work as part of a team and support management directives.
• Ability to be flexible and work independently.
• Bi-lingual English/Spanish strongly preferred, but not required.
• Valid driver’s license.
• Reliable and predictable attendance.

Physical Demands

Sitting 60%

Walking 25%

Standing 15%

Vision-ordinary vision

Speaking-ordinary speech

Hearing-ordinary conversation

Fingering-computer keyboard

Work Environment

Exposure to fluorescent lights

Occasional climate variation, i.e., meetings inside processing plant

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• ADP: 1 year (Required)
• Administrative experience: 2 years (Required)
• Human resources: 2 years (Required)
• HRIS: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: In person