Accounting Coordinator

JOB FUNCTION: Full-time

Location: 901 W. Main Street Woodville Ohio 43469

Hours: Monday - Friday, 8:00 AM – 4:00 PM

Reports to: Director of Human Resources

We are seeking an organized, detail-oriented, and highly skilled Accounting Coordinator to join our team. This role requires a deep proficiency in QuickBooks and a solid understanding of general accounting procedures. The ideal candidate will thrive in a fast-paced, dynamic environment and be ready to tackle challenges head-on while ensuring accuracy and efficiency in financial operations. This individual will need to be a proactive, problem-solving professional who can manage multiple tasks under pressure.

Freedom Roofing, Windows & Siding is a Veteran-owned and operated provider of residential and commercial solutions. Specializing in roofing, windows, siding, and gutters, our commitment to delivering unparalleled workmanship, affordable prices, and exemplary customer service.

ESSENTIAL RESPONSIBILITES: The Accounting Coordinator will be responsible for managing both Accounts Receivable and Accounts Payable functions, ensuring the efficient processing of the company’s financial transactions.

Accounts Receivable Duties:

        Invoice Generation & Distribution:

o  Prepare and issue accurate invoices to customers daily

o  Ensure that invoices are sent out on time and follow up to ensure timely payment.

      Payment Processing:

o   Process incoming customer payments via check, ACH, or credit card.

o   Ensure payments are accurately applied to customer accounts and properly recorded in the company CRM.

       A/R Management & Reporting:

o  Take ownership of reducing accounts receivable by actively monitoring and managing outstanding balances.

o  Prepare regular reports on accounts receivable status and provide insights to management on aging accounts and collections progress.

o  Conduct weekly meetings with the team to provide updates on account statuses, discuss overdue accounts, and coordinate collection efforts.

Accounts Payable Duties:

Incoming Invoice Processing:

o   Review, verify, and process vendor invoices in accordance with company policies.

o   Ensure that all invoices are properly matched with purchase orders.

o   Resolve any discrepancies or issues related to invoices, including communication with vendors.

o   Prepare a weekly report for all payables due for the week.

Vendor Account Management:

o   Maintain positive relationships with vendors and suppliers by addressing inquiries and resolving payment issues.

o   Update and manage vendor information, ensuring that all records are current and accurate.

 Expense Reports:

o   Review and process employee expense reports, ensuring compliance with company policies and proper documentation.

REQUIRED SKILLS:

Accounting Knowledge:

o  General Accounting Principles: Understanding of basic accounting principles.

o  Accounts Payable/Receivable: Managing and tracking money owed to and by the company.

o  Bank Reconciliation: Ensuring that the company’s records match up with the bank’s statements.

o  Financial Reporting: Ability to create reports like balance sheets, income statements, and cash flow statements.

QuickBooks Proficiency:

o  QuickBooks Desktop and Online: Expertise in using QuickBooks for managing finances, bookkeeping

o  Transaction Recording: Ability to record daily transactions accurately in QuickBooks.

o  Invoicing and Billing: Creating, managing, and processing invoices through QuickBooks.

o  Reconciliation: Ensuring bank and credit card accounts reconcile with QuickBooks.

o  Financial Statements: Generating and analyzing financial reports.

Technical Ability:

o  Integration: Understanding how to integrate CRM data with QuickBooks and Expensify to streamline financial processes.

o  Excel/Spreadsheets: High-level Excel skills for financial analysis, budgeting, and report creation (e.g., pivot tables, formulas)

Additional Skills:

o   Task Management: Ability to prioritize and manage various accounting duties.

o   Efficiency: Balancing multiple accounting tasks and systems without sacrificing accuracy.

o   Deadline Management: Handling multiple deadlines for reporting, tax filings, and reconciliation.

o   Identify Discrepancies: Investigating any discrepancies in accounts and resolving them.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

o  The role requires the ability to sit for extended periods while performing tasks at a desk or workstation.

o  Ability to focus on a computer screen for long periods, with regular typing and phone use.

o  This position is based in an office environment with a structured, business casual setting.

o  The work is performed in an office with moderate noise levels, including phone calls, conversation, and frequent in-office visits from customers and vendors.

o  The role may involve handling sensitive financial information with a focus on confidentiality and professionalism.

WHAT WE OFFER:

·        401(k)

·        401(k) matching

·        Health insurance – 100% Covered for the individual / 90% for family

·        Dental insurance– 100% Covered for the individual / 90% for family

·        Vision insurance

·        Life insurance

·        Paid time off

·        Comprehensive training and ongoing support

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Freedom Roofing, Windows and Siding LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, religion, national origin, protected Veteran status, disability, or any other characteristic protected by law.

Pay: $52,000 - $68,000 (Based on Experience)

Expected hours: 40 per week