The Practice Coordinator is responsible for providing high-quality and efficient administrative support to the Firm’s practice groups.This position will work in a highly collaborative team environment. This position tracks key events, metrics, and client proposals. The Practice Coordinator assists with the completion of requests for proposals from clients and the marketing efforts of the practice sections.
The following set of success factors describe the characteristics of those who are successful in our Firm :
- Helpful, Congenial, Personable, Positive
- Unpretentious, Approachable, Respectful, Team Oriented
- Accountable, Takes Ownership, Corrects Mistakes
- Organized, Timely, Confidential, Responsive (within 24 hours)
Duties and Responsibilities :
Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Print and / or transmit via email as requested.Manage and maintain busy practice section and team calendars.Prepare section and team-meeting agendas.Coordinate meeting presenters.Coordinate messaging calendars for sections and teams.Track section matter successes.Manage practice section and team rosters and email lists.Manage multiple practice sections and team projects with the ability to provide status reports as needed.Coordinate and assist with the timely completion of section assessments and business plans and other section or team projects.Track key events within sections and teams (i.e., trials / arbitrations).Coordinate monthly new hire meet and greets with practice section, team, and firm leaders.Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals and events. Work with Marketing and / or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials.Assist practice sections and teams with marketing and business development, including preparing materials for various uses and helping maintain current materials on the firm website.Perform other duties as assigned.Education, Experience, and Skills :
A minimum of two years' experience working in a law firm or professional services organization.An associate’s degree or Paralegal certificate required.The availability to occasionally work overtime is required.Professional, organized, detail oriented, and efficient; a demonstratable history of being pro-active and displaying initiative when appropriate; and a proven ability to work independently, with minimal direction and oversight, and collaboratively in a fast-paced, dynamic work environment with changing priorities, demands, and deadlines.Ability to communicate with clients, colleagues, and others in a timely and respectful manner and to always maintain the highest ethical standards.Well-developed Microsoft Office skills, including intermediate Excel proficiency, with the ability to format documents, use Track Changes, and proofread typed material for grammatical, typographical, and spelling errors.Experience with iManage and Litify a plus.What we offer you
Competitive compensationComprehensive benefits package, including medical, dental, and visionHSA and FSA plans available for employees and dependentsWork-life balanceGenerous PTO policy401(k) plan including a 3% Employer Safe Harbor contributionFirm paid life insurance and long-term disabilityEmployee Assistance ProgramYear-end bonuses and referral fee programsEEO Statement
Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.
