Human Resources Payroll Specialist

Who are we? Fresca Foods, located just outside Boulder, Colorado, has been a dynamic force in the natural foods industry for two decades. We partner with global food companies and innovative entrepreneurs to revolutionize the food system, focusing on safety and excellence. As a top Boulder County employer and recipient of industry accolades, we're dedicated to community service. Our high-energy, fast-growing environment offers abundant opportunities for motivated individuals who share our passion for great food and our commitment to shaping the future of the company.

Position Overview

The Human Resource Payroll Specialist is responsible for performing a variety of tasks related to the accurate processing of payroll, reporting, benefit processing, and employee support. 

Essential Functions 

Payroll

• Processes bi-weekly payroll for 300 employees with a quick turnaround time, validating completeness and accuracy of data 
• Calculates and processes garnishments, including communications with the authority in question and payment remittance; communicates with employee impacted
• Works with payroll provider and HR Department to implement new laws that impact payroll as they arise
• Calculates off-cycle paychecks
• Processes Associates paid time off requests and bereavement pay
• Ensures compliance with other states’ payroll laws and tax filings (mostly managed by Paychex, yet requires some attention); applies for new state tax ID numbers as needed
• Other payroll duties including but not limited to: adding missed hours, processing terminations, bonuses (retention, referral, and other miscellaneous), retro-payments, insurance pre-payments, deductions for loss/replacement of company property, check sorting/distribution
• Prepares and submits payroll and benefits journal entries and monthly payroll accruals to Accounting
• Provides ad hoc reports as requested 

Benefits 

• Manages all benefit enrollments (including ensuring correct deductions and issuing General Rights Notices) and terminations (including COBRA)
• Ensures deductions are correct (ie - rehires don’t have any pre-existing benefit deductions)
• HSA Administration: Uploads HSA contributions to portal each pay period, creates new HSA Accounts 
• Spearheads Open Enrollment & new benefit roll-out efforts
• Participates in preparing annual 401(k) census and audit including annual filing of Form 5500
• Participates in preparation for annual ESR Reporting under the ACA
• FMLA & PFML Processing
• Assists in Unemployment Benefits-related tasks

Other duties as assigned, including but not limited to:

• Employment verification requests
• Labor Law Compliance, including annual posters
• Employee relations
• Performs back-up support for HR Generalist
• Assists in coordinating involuntary terminations
• Recruiting, including but not limited to Logistics, QA, Maintenance
• Assists in planning/coordinating employee events

Education, Experience, Skills & Knowledge

• 2 years payroll or accounting experience
• Experience running reports
• HRIS system experience a plus
• Employment Law experience a plus 
• Benefits administration experience a plus
• Internal customer service experience a plus
• Bilingual English/Spanish a plus
• Associate’s or bachelor’s degree in HR, business or accounting preferred
• Strong computer literacy including Microsoft Office applications and payroll software programs
• Good understanding of the common fiscal procedures
• Excellent verbal and written communication skills
• Proven experience in a payroll position in a fast-paced environment 
• Knowledge of tax and wage laws, a plus 
• Exceptional multitasking and organizational skills
• Able to consistently meet deadlines 
• Able to work effectively with minimal supervision
• Strong numerical aptitude and attention to detail
• High level of confidentiality required

Work Environment

• Able to work on site
• Able to sit or stand for extended periods of time
• Comfortable with a moderate noise level
• Able to work in an environment with allergens

Compensation & Benefits: Along with the base rate indicated in this post, Fresca offers:

• Fresca Foods offers a generous benefits package, including health insurance, vision insurance, dental insurance, pet insurance, 401(k) with company match, generous PTO, paid holidays, bonus potential

At Fresca, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Fresca Foods is proud to be an Equal Opportunity Employer and is committed to equal consideration regardless of gender, age, disability, ethnicity, sexual orientation or religious affiliation. In addition, Fresca Foods is committed to equal pay for equal work. The pay range indicated in this job posting represents the low and high end of the hiring range for this job. Although actual pay may vary and may be above or below this range, generally speaking, offers will typically be made in the bottom half of the listed range. The amount offered will take into consideration a candidate’s education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment.

Please, no third party inquiries.