What are the responsibilities and job description for the Secretary/ Receptionist position at Fresenius Medical Care Holdings, Inc.?
PURPOSE AND SCOPE : The Secretary / Receptionist performs general clerical support and office duties for the department and its Management. PRINCIPAL DUTIES AND RESPONSIBILITIES :
- Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
- Assists with scheduling.
- Maintains calendar and daily schedules.
- Maintains departmental tracking logs.
- Greets visitors and directs them to the appropriate location or person as needed.
- Establishes and maintains filing systems and basic databases as applicable.
- Performs routine general office duties such as filing, copying, and scanning.
- Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
- Records minutes of meetings and providing the resulting documents as necessary.
- Sorts and distributes mail.
- Maintains inventory of the necessary office forms and supplies.
- Escalates issues to supervisor for resolution, as deemed necessary.
- Assist with various projects as assigned by direct supervisor.
- Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations.
See applicable addendum for department or location specific functions. PHYSICAL DEMANDS AND WORKING CONDITIONS :
