Accounts Payable Clerk Job Description

The Accounts Payable Clerk plays a crucial role in ensuring the smooth operation of financial transactions within an organization. This position is responsible for reviewing, processing, and managing invoices, as well as performing various other functions as assigned.

Detailed Duties and Responsibilities

• Manage the A/P mailbox, print, and review invoices daily;
• Perform 3-way matching on PO and Non-PO invoices using PRMS and Onbase, processing at least 60-70 invoices per day;
• Verify invoice details to match purchase orders, conducting research as needed;
• Collaborate with team members to resolve invoice pricing and quantity issues within expected timelines;
• Communicate effectively with internal and external parties in a courteous and professional manner;
• Respond timely and accurately to all inquiries from internal and external parties;
• Assist with reporting and other requests;
• Provide necessary team coverage and ensure daily tasks are completed;
• Support management in identifying and resolving problems;
• Contribute to special projects and other duties as assigned;
• Maintain adherence to existing plant policies and procedures;
• Ensure regular and reliable attendance is an essential function of this position.

Minimum Qualifications

• Associate's degree preferred;
• Experience in high-volume AP environments is desirable;
• Possess basic knowledge of accounting systems, internal controls, process flows, and general accounting principles;
• Familiarity with Microsoft Excel and Word, as well as AS400 or equivalent systems;
• Able to make decisions, arrive on time, follow directions, interact well with coworkers, understand and follow posted work rules/procedures, and accept constructive criticism;
• Excellent interpersonal and communication skills;
• Demonstrate ability to complete projects requiring high attention to detail, strong analytical skills, flexibility in balancing work and professional commitments, good problem-solving skills, and data analysis abilities;
• Able to work independently, prioritize tasks effectively, and manage time efficiently;
• Language Requirements: Must be able to read, speak, and write in English.