Salary : $22.00 - $25.50 Hourly
Location : Fresno, CA
Job Type : Full-Time
Job Number : 2024-00370
Department : University Marketing & Communications
Opening Date : 01 / 21 / 2025
Position Summary
Anticipated hiring hourly range : $22.00 - $25.50 per hour
The Event Production Coordinator is essential in organizing and preparing university venues for a variety of events, such as meetings, conferences, performances, and special functions. This role collaborates closely with the university events team to ensure all activities align with the institution's mission and objectives. Key responsibilities include managing event logistics, cultivating vendor relationships, and overseeing all phases of event execution, from initial planning to post-event review. Strong communication with stakeholders-including faculty, staff, students, and external guests-is crucial for delivering outstanding event experiences. Additionally, the supervisor designs, sets up, and operates staging, lighting, and audio / visual elements while also handling room layouts and inventory for event resources. This position requires excellent organizational skills and the ability to juggle multiple projects independently.
Essential Functions
Culture :
- Be in agreement with the university's Confession of Faith, found here, have a personal commitment to Jesus Christ as Savior and Lord, be active in the life of the church, and live a life consistent with a commitment to the Lordship of Christ.
- Embrace the mission, vision, and values of Fresno Pacific University.
- Be Christ-centered in all areas while working with staff, faculty, students, and or any person or organization in the course of representing the University.
- All FPU employees are called to exercise the gifts and calling of God through their daily life and role here at FPU. As ministers to students and other employees in daily life, FPU employees seek to embody the ideals laid out in the FPU Idea.
- A steadfast commitment to the "The Fresno Pacific University Idea" and agreement to support its ideals and practices while employed by the University.
Duties :
Collaborates and provides support in the planning of events from initial conception through execution and post-event evaluation.Design, fabricate, and operate staging, lighting, and audio / visual set-ups. In addition, this position will design, manage, and maintain event resources such as room layouts and stage plots.Collaborate with campus departments to coordinate event operation resources and details, providing insight into optimal designs, layouts, and aesthetics for events.Ability to communicate and manage expectations with various stakeholders, including students, staff, faculty, and guests of the university.Manage and assist with the set-up, tear-down, operation, maintenance, storage and inventory control of lighting, sound and special effects equipment, staging, tents, tables and chairs and other event-related equipment.Manage large scale events and multiple priorities as well as follow directions and procedures.Effectively schedule and supervise workers including student and volunteer staff, performing on-site work (A / V, lighting, etc.) in support of events, including after-hours.Manage internal billing and financial reporting for the operation of events while assisting in budget oversight, providing financial and usage data of funds to the Director of University Events as needed.Assists in designing and purchasing sound, lighting, A / V and other equipment for various buildings and locations on campus.Facilitates and coordinates the use of outside vendors for event related purposes and ensures vendor compliance with university policy and procedure.With direction from the Director of University Events, implement new procedures to help optimize and streamline event planning processes and policies.Demonstrate strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities and complex projects concurrently.Ability to work with minimal supervision and exercise good judgment in decisions.Be service oriented and work in collaboration and consultation with other departments.Perform and supervise specialized training of staff, contractors, and volunteers.Must be flexible and able to handle and work with interruptions.Collaborate with Events Coordinator to ensure the successful execution and function of event processes.Complete tasks timely with work that is comprehensive, complete, and accurate.Communicates clearly, listens attentively, and seeks to understand others.Able to work various shifts, including nights, weekend and holidays as required.Other duties as assigned.Qualifications
Required :
Minimum five years' experience in stage management, theater production or special event set-up and operations.Minimum 2 years' experience in a supervisory role or position.Proficient in using standard office software, such as Word, Excel, and OutlookCustomer service orientation and the ability to communicate effectively and in a warm, professional mannerAttendance and punctuality.Strong communication and interpersonal skills.Familiarity and knowledge of event technology, including sound / lighting, live streaming, and event registration platforms.Adept experience in lighting and sound systems, staging and scenery.Ability to travel as necessary for out-of-town appointments, meetings, and conferencesValid California driver's licensePreferred :
Bachelor's DegreeFamiliarity and knowledge of ASTRA scheduling software.Familiarity and knowledge of FileMaker Pro software.Environmental Conditions :
Exposure to excessive noise, dust, fumes, vibrations, and temperature changes including hot, cold, and wet conditions at least fifty percent (50%) of the time.Frequent use of a computer.Frequently work at a fast pace with unscheduled interruptions.Drive personal or University vehicles to appointmentsPublic Contact requiring professional apparel, personal hygiene, and grooming.Physical Demands :
Perform the following, with or without reasonable accommodation : sit, stand, climb and walk for extended periods of time; drive a vehicle and other motorized equipment; bend, kneel and reach; work at heights in excess of 30 feet; hear and speak at normal levels to communicate effectively with others and determine proper sound levels and equipment settings during events; near and far visual acuity and depth perception; and dexterity of hands and fingers to operate equipment.Perform analytical and cognitive thinking and decision making.Approximately 25% of this position's duties require use of a computer.Must be able to lift up to 75 pounds.Based on the main campus of Fresno Pacific University.University Information
Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU's Human Resources Department at hr@fresno.edu. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University's governance by the Pacific District Conference of Mennonite Brethren Churches.
This information, including salary, is accurate as of January 21, 2025.Fresno Pacific University offers a wide range of affordable benefits that includes medical, dental, and vision coverage. As well as, a 403(b) retirement plan, life insurance, and a number of unique unviersity benefits. Please visit and you may review our current Holiday Calendar.
For any benefits questions, please email us at hr@fresno.edu.
Salary : $22 - $26
