What are the responsibilities and job description for the Executive Assistant position at Freudenberg Group?
Working at Freudenberg: "We will wow your world!" This is our promise. As a global technology group, we not only make the world cleaner, healthier and more comfortable, but also offer our 52,000 employees a networked and diverse environment where everyone can thrive individually. Be surprised and experience your own wow moments. Together with our partners, customers and the world of science, we develop leading-edge technologies, and excellent products and services for about 40 markets and for thousands of applications: seals, vibration control components, batteries and fuel cells, technical textiles, filters, cleaning technologies and products, specialty chemicals and medical products.
The Executive Assistant will provide comprehensive administrative support to various departments. This role will involve managing various administrative tasks, coordinating meetings and events, handling correspondence, maintaining records, and ensuring efficient office operations. The ideal candidate is organized, detail-oriented, and possesses strong communication skills.
Responsibilities
- Assist with day-to-day administrative tasks across various departments.
- Support Executives in standardized processes, such as expense reimbursement, travel facilitation, and related tasks.
- Prepare and edit correspondence, reports, and presentations.
- Maintain and organize physical and electronic files, ensuring all documents are up-to-date and easily accessible.
- Coordinate and schedule corporate events and meetings, including all logistics, communication with participants and facilitators on organizational matters as well as monitoring the invoicing by external vendors and suppliers.
- Ensure meeting rooms are prepared and equipped as needed.
- Act as a point of contact for internal and external stakeholders, handling inquiries and correspondence promptly.
- Communicate effectively with team members and other departments to ensure smooth workflow.
- Provide support for special projects and initiatives as required.
- Assist in the preparation and monitoring of departmental budgets.
- Process invoices, track expenditures, and reconcile credit card statements.
- Proficient in Microsoft Teams and MS Office Tools, using MS Teams chat and collaboration features and managing channels and teams.
Qualifications
- Bachelor’s degree is preferred.
- 5 years of experience as an Executive Assistant or in a similar role.
- Proven experience in event planning and coordination.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Detail-oriented with strong problem-solving skills.
The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.
