What are the responsibilities and job description for the Mailroom Operations Manager position at Friedman Vartolo LLP?
The Company:
Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250 employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.
The Position:
Friedman Vartolo LLP is seeking a skilled Mailroom Operations Manager to oversee our mailroom operations at our Garden City office. The ideal candidate will have a minimum of four years of experience in a similar role, demonstrating the ability to manage processes independently or contribute to performance reviews effectively. This role requires a dedicated professional to ensure smooth operations of the mailroom, mailroom equipment, and mailroom supplies.
Key Responsibilities:
- Oversee daily mail operations, including pickup from the post office, scanning and sorting of all outgoing mail, and ensuring timely delivery.
- Supervise and assist with document printing, production, and preparation.
- Maintain and timely manage mailroom supplies and inventory.
- Identify and implement process improvements for mail handling and office services to enhance efficiency.
- Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence.
- Manage and perform errands, including the delivery of documents and other office-related tasks.
- Participate in performance management; including but not limited to performance reviews, coaching, and development.
Requirements:
- Minimum of four years of experience in facilities management or a similar role, with a strong background in mailroom operations.
- Proven ability to manage multiple tasks, prioritize effectively, and maintain high organizational standards.
- Advanced computer skills; familiarity with mail processing systems and office software.
- Excellent verbal and written communication skills; ability to interact professionally with staff and vendors.
- Excels at working in a fast-paced environment.
- Proficient in streamlining workflow processes
- Experience people leader, managing remote staff a plus.
- Willing to travel as needed to alternate office locations.
- Capable of lifting heavy items and managing materials up to 50 pounds.
- Flexible, adaptable, and accountable with a proactive approach to problem-solving and process improvement.
Compensation/Benefits
We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.
Location
Garden City, office
Salary : $26 - $29
