What are the responsibilities and job description for the Mailroom Associate/ Receptionist position at ISLAND PEER REVIEW CORP?

Job Description

As a Mailroom Associate you will be responsible for support functions related to mailroom operations receptionist functions. Duties include by are not limited to :

Mailroom Responsibilities :

Sorting, date stamping and distribution of incoming mail, charts and faxes inclusive of completing FedEx, UPS and assorted courier logs. And obtaining all required signatures
Process messenger Assure outgoing mail is sent by the end of the day
Operate UPS & FedEx software and send out packages
Complete supply requisitions and deliver supplies to departments.
Complete purchase requisitions for supplies as needed and set up supplies for new hires in appropriate office space.
Provide day-to-day photocopying and distribution to departments.
Scheduling service repair and serve as backup monthly meter reading and maintain all copy machines with paper, staples, toner etc.

Reception Coverage Responsibilities :

Answers switchboard, screens calls (as needed), directs calls to appropriate party, records and distributes telephone messages. Locates executives for important calls

Meets and greets visitors. Ensures appropriate security measures for both entering and exiting premises

Reviews on-line meeting room manager for internal / external meetings

Interacts with appropriate department(s) to ensure food, equipment, etc., are available if needed

As appropriate, maintains the IPRO Facility Issues – Building Management Reporting Log. E-mail all issue(s) to Building Management, documents, and follows activity until issue closed

Places catering order for internal meetings and special events

Process car service requests for IPRO employees

Other duties as assigned.

Work Schedules :

Monday – Friday 8 : 30AM- 5 : 00 PM

QUALIFICATIONS :

Strong communication skills (written and verbal)

Strong interpersonal skills with the ability to successfully work with internal and external customers

Good time management skills with the ability to multi-task and prioritize assignments

Ability to work independently, as well as in a team environment

Ability to meet assigned deadlines

Computer proficiency in MS Word and Basic typing skills

Ability to organize mailings and operate office equipment (i.e., postage machines, copy equipment)

Ability to lift and move packages / boxes weighing up to, or in excess of 50 pounds required.

Ability to work a flexible schedule, including overtime, as required

EDUCATION & EXPERIENCE :

High School diploma (or equivalent), required.

Two years of related (e.g. mailroom, reception, or a combination of such) experience, required.

The salary / hourly range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. The hourly range for this position is $20.00 - $23.00. Actual salary and / or hourly rate depends on a variety of factors including experience, education, credentials, location, and budget.

The salary / hourly range listed does not include other forms of compensation or benefits.

IPRO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status or military status.

Salary : $20 - $23

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Mailroom Associate/ Receptionist

What are the responsibilities and job description for the Mailroom Associate/ Receptionist position at ISLAND PEER REVIEW CORP?

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