What are the responsibilities and job description for the Office Coordinator position at Friedman Vartolo LLP?
The Ideal Candidate
We seek a highly organized and skilled Office Manager to join our team. The ideal candidate will have at least four years of experience in office management or a similar role, with a strong background in mail room operations. They should possess advanced computer skills, familiarity with mail processing systems and office software, and excellent verbal and written communication skills.
About Friedman Vartolo LLP
Friedman Vartolo LLP is a rapidly growing law firm based in New York, with over 250 employees across six states. Our firm prides itself on its innovative approach to business and problem-solving, offering a fresh and fast-paced environment that encourages creativity and growth.
Responsibilities:
- Oversee daily mail operations, ensuring timely delivery of outgoing mail and managing automated mail program.
- Supervise document printing, production, and preparation, assisting team when needed.
- Maintain and timely management of supply inventory of the office, kitchen, and mailroom.
- Ensure proper maintenance of office equipment/appliances.
- Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence.
- Identify and implement process improvements for mail handling and office services to enhance efficiency.
- Manage and perform errands as needed, including the delivery of documents and other office-related tasks.
- Assist in coordination of social events with administrative departments.
- Responsible for ensuring office is maintained to the highest degree of order and cleanliness.
- Participate in performance management of direct reports; including but not limited to performance reviews, coaching, and development.
