What are the responsibilities and job description for the Office Coordinator position at IslandSearch Group Inc.?
IslandSearch Group, Inc. is a Long Island based staffing, recruiting, and consulting firm that was established in 2018 by two experienced staffing & recruiting professionals. With over 22 years of combined experience, we have a proven track record of supporting local architecture, engineering, construction and environmental firms that design, engineer, develop and build some of the most high-profile projects in the New York Metro area.
We are seeking an Office Coordinator to join our fast-growing team for a long term, career opportunity. We’re looking for someone who has the ability to multitask, is detail orientated and can be an integral part of our company's growth.
What You’ll Do
**Flexibility can be offered in this position with schedule and hours worked**
Company Overview
IslandSearch Group, Inc. is an architecture, engineering, construction and environmental consulting and staff augmentation firm that was established in 2018. As a certified MBE, DBE and SBE firm, we have over 26 years of experience providing professional staff in support of programs and projects within the public and private sectors in the Tri-State area.
Please apply directly to LL@islandsearchgroup.com if you have an interest in exploring this opportunity.
IslandSearch Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against based on disability.
We are seeking an Office Coordinator to join our fast-growing team for a long term, career opportunity. We’re looking for someone who has the ability to multitask, is detail orientated and can be an integral part of our company's growth.
What You’ll Do
- Involved with the day-to-day office operations.
- Collect employee timesheets and create and send invoices to clients.
- Prepare and process payments to vendors, including checks and ACH.
- Open, enter, and deposit checks into the bank.
- Reconcile bank statements with payment records for multiple accounts to ensure accuracy and identify any inconsistencies.
- Manage vendor relationships, addressing inquiries and resolving discrepancies.
- Manage business insurance policies.
- Partner with owners on 401k plan administration and payroll processing.
- Prepare and submit monthly compliance documents.
- Assist with clerical tasks as needed.
- Collaborate with owners to support overall company goals and objectives.
- Bachelor’s Degree is preferred but not required.
- At least 2 years of professional relevant work experience.
- Experience in the construction, engineering, architecture or environmental industry is preferred.
- Strong proficiency in all Microsoft Office products and is able to learn new programs quickly.
- Familiarity with QuickBooks.
- Strong written and verbal communication skills.
- Good time management and organizational skills.
- Strong attention to detail.
- Functions effectively individually as well as part of a team.
**Flexibility can be offered in this position with schedule and hours worked**
Company Overview
IslandSearch Group, Inc. is an architecture, engineering, construction and environmental consulting and staff augmentation firm that was established in 2018. As a certified MBE, DBE and SBE firm, we have over 26 years of experience providing professional staff in support of programs and projects within the public and private sectors in the Tri-State area.
Please apply directly to LL@islandsearchgroup.com if you have an interest in exploring this opportunity.
IslandSearch Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against based on disability.
Salary : $50,000 - $70,000
