Administrative Coordinator

Contractor Job Overview
The Administrative Coordinator (contractor position) plays a vital role in supporting the executive director and Friends of San Damiano by coordinating administrative operations, processing donations, managing donor acknowledgments, maintaining records, and assisting with marketing and events. This dynamic role blends independence and creativity while contributing to essential organizational functions. The position requires strong organizational, communication, and technology skills to collaborate effectively with the executive director, board members, committees, and community partners.

About Friends of San Damiano

Friends of San Damiano (FoSD) is a nonprofit dedicated to transforming a historic 10-acre lakeside property on Lake Monona into an accessible public space for recreation, interpretive programming, and peaceful reflection. Guided by the San Damiano Master Plan, FoSD seeks to honor the environment, culture, and community while creating opportunities for all ages and abilities. With breathtaking views of the Wisconsin State Capitol, San Damiano offers an exciting opportunity to contribute to a regional treasure with a lasting legacy.

Key Responsibilities

Administrative and Office Support

• Manage the organization’s email inbox and respond promptly to inquiries.
• Organize and maintain digital files using Google Nonprofit Workspace for effective collaboration.
• Coordinate meetings as needed, distribute materials, and take minutes.
• Assist with action items and projects as requested by the executive director
• Provide essential support across various committees

Donation and Database Management

• Process donations, make deposits, and manage donor database (Network for Good/Bonterra) for tracking of contributions.
• Prepare reports on donor activity for the executive director and board.

Communications and Donor Engagement

• Distribute donor acknowledgment letters and thank-you cards for volunteers and supporters.
• Collaborate with board committees to collect stories and draft monthly newsletters.
• Assist in creating and scheduling social media posts.
• Assist with USPS mailings and email campaigns.

Program, Event, and Volunteer Coordination

• Assist with event planning, logistics, and attendee communication.
• Manage auction entries, databases, and on-site event support.
• Maintain accurate records and coordinate schedules.
• Recruit, coordinate, and communicate with volunteers.
• Support volunteer recognition efforts through events, cards, and marketing channels.

Qualifications and Skills Required:

• Exceptional organizational and attention-to-detail skills.
• Strong written and verbal communication abilities.
• Proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work remotely and in-person with effective time management.

Preferred:

• Experience in administrative support, coordination, or similar roles.
• Experience with mail merges for mailings.
• Familiarity with donor management and event software (Bonterra/Network for Good, OneCause).
• Skilled with social media platforms (Facebook, Instagram) and content creation tools like Canva.

Working Conditions

• Partly remote position with a reliable internet connection.
• Flexible schedule, approximately 20 hours per week, with occasional evening or weekend availability for meetings or events.

Friends of San Damiano is committed to fostering a diverse and inclusive environment and welcomes applicants from all backgrounds for this contract position.

Job Types: Part-time, Contract

Pay: $18.00 - $23.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Monona, WI 53716 (Required)

Ability to Relocate:

• Monona, WI 53716: Relocate before starting work (Required)

Work Location: Hybrid remote in Monona, WI 53716

Salary : $18 - $23