What are the responsibilities and job description for the Administrative Coordinator position at Wisconsin Family Mental Balance?
Wisconsin Family Mental Balance understands that everyone’s mental health is unique. Our Behavioral health office is available to help individuals with their mental balance by developing a customized modification plan. We collaborate with families and school professionals to develop an educational accommodation plan for kids and individuals. All of our behavioral modification plans and services are designed to aid in behavioral transformation and mental equilibrium. We would like to get to know each individual and help provide the necessary skills to succeed in life.
We are currently looking for the right individuals to join our work place family!
Administrative Support
- Act as the primary point of contact and liaison between the CEO and internal/external personne.
- Manage the CEO's calendar, and appointments, ensuring optimal time management and efficiency.
- Prepare and coordinate correspondence, reports, presentations, and other documents as required.
- Conduct research, gather data, and prepare briefing materials to support the CEO in decision-making processes.
- Maintain confidentiality of sensitive information and exercise discretion and judgment in handling communications.
Financial and Legal Support
- Utilize financial skills to assist with budget management, expense tracking, and financial reporting.
- Collaborate with the finance department to gather, analyze, and present financial data for review and decision-making.
- Assist in the preparation of financial documents, such as financial statements, contracts, and agreements.
- Stay updated on relevant financial and legal regulations and ensure compliance with company policies and procedures.
Meeting and Event Coordination
- Organize and coordinate meetings, conferences, and special events, including scheduling, logistics, and agenda preparation.
- Prepare meeting materials, take accurate minutes, and follow up on action items as required.
- Coordinate with internal teams and external stakeholders to ensure seamless communication and coordination.
Information Management
- Maintain and organize files, records, and documents, both in physical and electronic formats.
- Create and manage databases, ensuring accurate and up-to-date information.
- Retrieve information and conduct research as needed to support decision-making and project execution.
General Support
- Provide general administrative support to the CEO, including managing incoming calls, screening emails, and prioritizing tasks.
- Anticipate the CEO's needs and proactively address them to facilitate efficient workflow.
- Provide confidential support with personal matters and running personal errands on occasion.
- Handle special projects and assignments as delegated by the CEO.
- Other duties as assigned.
Required Skills/Abilities:
- Strong financial or legal background with knowledge of relevant concepts and practices.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills, with a high level of professionalism.
- Proficient in using productivity tools and software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and accuracy in work.
- Ability to maintain confidentiality and exercise discretion.
- Demonstrated ability to work both independently and collaboratively in a team-oriented environment.
- Flexibility and adaptability to changing priorities and responsibilities.
Education and Experience:
- 5 years’ experience as an Executive Assistant or similar role, preferably supporting senior executives.
- Bachelor’s degree in business or a related field and/or equivalent related experience and training.
Job Types: Full-time, Part-time
Pay: $16.50 - $20.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Job-related location requirement:
- Candidates must be within a 25-mile radius.
Work Location: In person
Salary : $17 - $20