What are the responsibilities and job description for the Administrative Coordinator position at HOOPER?
Description
Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients. Our new facility is located on 50 acres of rolling topography and woodland areas that create a warm and welcoming aesthetic to the campus. A few highlights of the office building include a bright comfortable work environment, café with a staff kitchen, access to an outdoor terrace, and a fitness room with availability to a personal trainer. In addition, Hooper provides competitive compensation and many supportive benefits.
General Summary
Works independently and provides varied administrative and accounting support for the assigned department personnel.
Principal Accountabilities
Requirements
Knowledge, Skills and Abilities Required:
Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients. Our new facility is located on 50 acres of rolling topography and woodland areas that create a warm and welcoming aesthetic to the campus. A few highlights of the office building include a bright comfortable work environment, café with a staff kitchen, access to an outdoor terrace, and a fitness room with availability to a personal trainer. In addition, Hooper provides competitive compensation and many supportive benefits.
General Summary
Works independently and provides varied administrative and accounting support for the assigned department personnel.
Principal Accountabilities
- Acts as a liaison between Department Manager and others within the department or division, sub-contractors and clients. Arrange meetings, maintain calendars, clarify and resolve problems, screens phone calls.
- Greeting new walk-in customers and maintaining relationships with existing customers
- Enter payroll data into payroll system each week.
- Enters all new work orders into COINs and work log database.
- Prepares work orders for billing & follow up with customers on past due invoices.
- Processes day-to-day administrative items including expense reports, requisitions, personnel transactions, faxing and copying documents, etc.
- Prepares a variety of special and recurring reports, some of which are confidential. Conducts required research and interpretation of data with little supervision or instruction.
- Maintain/monitor inventory to help pricing & quotes for upcoming projects.
- Establishes, maintains and revises department file system as appropriate.
- Composes and edits letters, memos, reports as required.
- Performs additional duties as assigned.
Requirements
Knowledge, Skills and Abilities Required:
- Work requires proficiency in use of word processing software, spreadsheets, email and time management system.
- 2 to 4-year Business/Accounting Degree preferred but not required with acceptable experience.
- Minimum of five years prior administrative experience.
- Working knowledge and good understanding of Company administrative policies and procedures and operations.
- Ability to proofread correspondence and prepare reports in an accurate manner.
- Normal office environment located in a shop environment. Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting are common with or without reasonable accommodations.
- Frequent visits to the shop and corporate office areas
- Occasional travel required.
