Executive Assistant

Description:

Are you passionate about being supportive and tackling tasks? Do you thrive in a fast-paced environment, have high attention to detail and enjoy working on a fun results-driven team? If so, FRIESEN GROUP could be the right fit for you!

We are looking for a dedicated, reliable, highly organized and precise work ethic Executive Assistant to join our Executive Support Team!

A little about Friesen Group (A Family of Companies)

Friesen Group Inc. (formerly known as Owens Healthcare) a family-led and locally owned company serving Northern California since 1957. Our medical equipment and respiratory services business, long-term care pharmacy, infusion services, and commercial real estate business are established as separate brands under the business names Owens, Lifemed, Wellscript, and J3, respectively. Our businesses remain under the same ownership and remain a part of the Friesen Group of companies.

We focus on growth across a strong portfolio of companies to provide business consulting, accounting, HR, marketing and IT support, with a goal to leave a lasting impact on the communities we serve. Also, for the third time, recently certified as a Great Place to Work! Check out what our staff have to say: Friesen Group- Certified Great Place to Work

Values must align with our company

Our Core Values are: HUMAN VALUE, TAKE OWNERSHIP, MAKE THE DIFFERENCE, SET THE PACE AND EMBRACE CHANGE.

BenefitsMonday- Friday Schedule8AM-5PMMedical/Dental/VisionFlexible Spending Account401K with generous company matchPaid Time OffCompany Sponsored EventsWellness Reimbursement BenefitRecognition/Rewards ProgramEmployee Referral Incentive

Executive Support

• Act as a point of contact between the Executive and the Leadership Team
• Screening and prioritizing incoming communications and requests, verbal and in writing, in a professional and courteous manner
• Assist with email correspondence, prioritize messages and follow up on action items
• Manage complex calendars and schedules, coordinate meetings, proactively prioritize and adjust meetings as needed
• Prepare and organize documents & reports for meetings and projects, ensuring easy accessibility and confidentiality as needed
• Handle errands and tasks, including some personal assisting
• Manage travel planning

Office Operations

• Conduct research and compile information needed for projects
• Maintain accurate records, databases, and filing systems
• Assist with ad-hoc tasks as assigned
• Maintain and proactively identify opportunities to improve efficiency or processes
• Process mail and shipments
• Complete expense reports
• Manage conference calendar
• Compose meeting agendas and draft minutes
• Renew memberships
• Process invoices/approve payables
• Maintain corporate documents and organizational charts
• Assist with annual strategic planning
• Manage company fleet/maintain relationship with fleet vendors
• Manage signature and retention of company contracts
• Manage and renew company licenses

Project Management

• Lead special projects assigned by the executive, ensuring they are completed on time and within scope
• Manage the status, resources, and timelines for all items
• Work with executive to provide updates on issues and status

Communication

• Answer phones, transfer calls, take messages
• Greet visitors in department
• Serve as public liaison for department/company
• Provide clear and concise written & verbal communications
• Practice diplomacy and professionalism

Other Duties

• Perform other functions and responsibilities as assigned

Requirements:

Experience

• Minimum 4 years experience as an Executive/Personal Assistant

Education

• A Bachelor’s Degree in Business Administration or related field is preferred. Relevant experience may substitute for formal education.

Licensure

• Valid CA Drivers License

Special Skills

• Proficient use of technology, especially Microsoft Office products