Executive Assistant

Executive Assistant

• Full-time, non-exempt (hourly) position, reporting to the President & CEO

• Salary $26.75 – $29.00/hour commensurate with background and experience

• Position is based in Redding, CA. Company does not pay relocation expenses

• If interested, please submit a Cover Letter and Resume

The Mission and Opportunity

United Way of Northern California (UWNC), based in Redding, is part of the world’s largest philanthropic network and the globe’s largest non-governmental funder of social services. UWNC fights for the health, education, and financial stability of all residents in its nine-county territory and is there for residents in times of crisis. UWNC aims to expand operations fully throughout the region. Services include but are not limited to, the 211 human services helpline; crisis and disaster relief and recovery; financial stability programs; activities that address homelessness; and public health education and information.

Job Summary

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President & CEO. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication; administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities

• Completes a broad variety of administrative tasks for the President & CEO and others in leadership; including coordinating an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Plans, coordinates, and ensures the CEO's schedule is followed and respected.

• Communicates directly, and on behalf of the CEO, with stakeholders on matters related to the CEO's programmatic initiatives.

• Provides a bridge for smooth communication between the CEO’s office and internal departments; maintains credibility, trust, and support with others on the management team.

• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the work environment, and keeping the CEO updated.

• As needed, assists the Human Resources Manager with personnel administrative tasks which may include job postings, scheduling of job interviews, onboarding and exiting procedures, processing of personnel action reports, and maintenance of the organization’s human resources database and online platforms.

• As needed, manages a variety of special projects for the CEO.

• Participate in all aspects of planning and executing events both internally and externally. This involves securing locations, procuring items, transporting them to the event venue, setting up, cleaning up, and working at the events.

• Serves as a key contact for the agency’s Board of Directors. Maintains discretion and confidentiality in relationships with all Board members.

• Schedules meetings and prepares and distributes key Board communications including agendas and background materials in a timely fashion.

• As needed, assists with the building operations, including procurement of supplies, building upkeep, and maintenance.

• Other duties as assigned.

Qualifications

• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Technical and presentation design expertise with proficiency in PowerPoint, Google Slides, and other design tools to create clear, engaging, and visually compelling presentations.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.

• Strong written and verbal communication skills.

• Emotional maturity.

• Highly resourceful team player, with the ability to also be effective independently.

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

• Able to work effectively with people across diverse backgrounds.

• Passion for United Way’s mission of fighting for the education, health, and financial stability of all residents in our communities, and to be there in times of crisis.

Education and Experience Requirements

• Minimum High School Diploma or GED with associate degree or bachelor’s degree preferred.

• Minimum of two years of experience providing administrative support for senior management.

• Advanced experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint), Google Slides, Adobe Acrobat, and social media web platforms, with the ability to create high-quality documents, presentations, and digital content.

• Ability to adapt to and quickly learn new technology platforms.

• Ability to lift up to 25 pounds.

• Can work comfortably on a keyboard through an eight-hour shift.

• Non-profit experience is a plus.

• Multilingual/bilingual a plus.

• In possession of a valid driver’s license.

United Way of Northern California offers medical, dental, and health benefits; paid vacation and sick time; 12 paid holidays per year; company-paid life insurance; 401 (k) and an Employee Assistance Program.

This position requires travel within and outside our 9-County region and occasional night and weekend shifts. Occasional travel to other cities in California may be required, and work beyond normal business hours.

UWNC is an Equal Opportunity Employer. Employment at UWNC is contingent on submission to background checks.

Commitment to Diversity and Anti-Racism

United Way of Northern California is strongly and deeply committed to principles of diversity, equity, inclusion, and anti-racism. We provide equal employment opportunities to all applicants without regard to race, ethnicity, religion, creed, color, nationality, gender, gender identity, genetic information, sexual orientation, age, ancestry, physical or mental disability, medical condition, and marital status. We do not tolerate discrimination or harassment in any form.

We strive to ensure that our staff and our volunteers – including volunteer leadership on our Board of Directors and its committees – reflect the diversity of the communities we serve. Our policy is to treat all with dignity and respect, including – but not limited to – staff, volunteers, clients and prospective clients, colleagues at other non-profits, donors, employees of government agencies and businesses, people attending our events, and members of the public in general. In doing our work, we fight for the health, education, and financial stability of all residents in our region – not just those representing certain groups.

Job Type: Full-time

Pay: $26.75 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Health savings account
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Senior Management administrative support: 2 years (Preferred)
• technical and presentation design: 2 years (Preferred)

Ability to Commute:

• Redding, CA 96002 (Required)

Ability to Relocate:

• Redding, CA 96002: Relocate before starting work (Required)

Work Location: In person

Salary : $27 - $29