What are the responsibilities and job description for the Accounts Payable Coordinator position at Frontier Co-op?
SUMMARY Responsible for the timely and accurate processing of vendor invoices.
Interact with suppliers and internal customers, responding to any questions regarding payment timing and payment detail.
This position will have the opportunity to learn all major accounting processes, such as reconciliations, KPI reporting, and ad-hoc analysis.
INITIAL ESSENTIAL DUTIES AND RESPONSIBILITIES Sort, code, and verify invoices; Distribute to authorized party to review / approve, as necessaryResearch and resolve invoice discrepancies and issues; respond to vendor inquiriesEnter and / or upload invoices into our ERP systemPost transactions to journals, ledgers and other recordsReconcile accounts payable subsidiary to general ledgerPrepare analysis of key balance sheet and / or operating expense accounts, as assigned.Monitors accrued purchase order report and payables subsidiary ledger for aging payablesW9 review and validationSTE (sales tax exemption) form managementBe an active participant in creating and supporting a strong internal controls environmentStrives to reduce waste, recycle products whenever possible, and re-use resources when practicalWorks safely at all times, follows safety rules and policies and participates in scheduled trainingReports injuries and near misses promptly and in required detailed format; proposes corrective actionOther duties as assigned SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities QUALIFICATIONS Willingness to learn the major transactions initially responsible for Accounts PayableBeginning knowledge of GAAP accounting processes, preferredExperience using a ERP or mainframe accounting systems, in a manufacturing or Distribution environmentExperience using Microsoft software, exposure to Excel such as pivot tables, formulas and sorting / filtering featuresAbility to process a high volume of transactions through multi-tasking and prioritization while meeting deadlines.Be a self-starter with limited day-to-day directionHigh attention to detail and accuracyAbility to problem solve and apply judgment including understanding the sensitivity of confidential informationTeam player, willing to periodically perform additional functions and / or work longer hours during certain times during the year.Ideally would have experience in calculating general accounting formulas EDUCATION and / or EXPERIENCE High school diploma or general education degree (GED); or one to two years related experience and / or training; or equivalent combination of education and experience.
Associates degree or AP certifications preferred.
LANGUAGE SKILLS Ability to read and comprehend detailed instructions, correspondence, reports and memos.
Ability to write routine reports and correspondence.
Ability to speak effectively with a variety of people and respond to basic questions in situations where common courtesy and tact are needed.
QUANTITATIVE SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume.
Ability to use such concepts in practical situations.
Ability to use a computer to create spreadsheets and charts and run reports.
OTHER SKILLS AND ABILITIES Knowledge of Microsoft Word, Excel, and Unix preferred.Timeliness and attention to detail a must.Good data entry skills and 10-key proficiency PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands and / or fingers to type, handle, or feel; and view a computer monitor or video display.
The employee is occasionally required to talk or hear.
WORK ENVIRONMENTS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
