Billing Specialist

SUMMARY:

Prepare and Submit invoices to multiple clients every month according to contract terms and company policy.

DUTIES:

• Verify project billing requirements including due dates
• Work with Project Managers to ensure billings are complete, accurate and in a timely manner.
• Create necessary support documentation such as schedule of values and AIA forms.
• Makes sure that lien releases have been requested timely and attached to the invoice prior to submittal.
• Work with Project Manager to collect estimate progress billings.
• Ensure billings are complete, accurate and timely
• Submit invoices electronically to the client or thru a 3rd party payment management system such as Textura, Procore, GCPay, or I-Beam.
• Communicate effectively with other team members to ensure that potential billing issues or payment delays are properly escalated or resolved.
• Follow up with the client to make sure that billing is approved.
• Maintain billing log and prepare retention billing at the end of the project.
• Assisting with prevailing wage payroll reporting.
• Other duties as assigned by the leadership team.

REQUIREMENTS:

• Must be proficient in MS Excel and able to create and work in spreadsheets.
• Must have experience with using formulas, linking sheets/cells, and filters. We do not use pivot tables, charts, or macros.
• Must be able to multi-task, be extremely organized and have excellent communication skills.

DETAILS:

• Direct Hire
• Monday to Friday from 8am-5pm
• Pay = $30-$33/hr.