What are the responsibilities and job description for the Project Coordinator position at Fry Reglet Corporation?

Job Description

Overview

The Project Coordinator is responsible for supporting the Project Management team in delivering Fry Reglet’s Engineered Systems projects on time, within budget, and with a focus on exceptional customer experience. This role ensures effective project organization, seamless communication between stakeholders, and accurate documentation, contributing to the overall success of the Project Services Department.

Key Responsibilities

Project Support & Coordination

Overseeing projects from Purchase Order (PO) to Invoice, ensuring alignment with Fry Reglet products, terms, and agreements.
Compile, distribute, and maintain project submittals, RFIs, and change order logs.
Track project schedules and milestones, ensuring timely updates and communication to stakeholders.
Support the preparation and review of project drawings for accuracy and timeliness.

Administrative & Financial Oversight

Assist in maintaining project budgets and margins, ensuring proper documentation for all work performed.

Support the invoicing process by gathering necessary documentation and verifying accuracy.

Maintain accurate and up-to-date project logs, databases, and documentation.

Cross-Functional Collaboration

Serve as a liaison between Sales, Engineering, Purchasing, Production, and other departments to ensure alignment on project requirements and timelines.

Collaborate with the Purchasing and Production Department to coordinate material procurement and delivery schedules.

Participate in project kickoff meetings and other internal discussions to ensure smooth transitions between project phases.

Customer & Stakeholder Engagement

Act as a point of contact for clients, providing timely updates and addressing questions or concerns.

Work with clients and internal teams to clarify project requirements and expectations.

Proactively communicate challenges, constraints, and solutions to stakeholders.

Process Improvement

Identify opportunities for improvement in project coordination processes and workflows.

Contribute feedback and insights to drive efficiencies and enhance the customer experience.

Additional Responsibilities

Stay informed about Fry Reglet products, industry trends, and customer requirements.

Support the Project Services Department team in resolving challenges or conflicts as needed.

Perform other duties as assigned by the Project Services Manager.

Qualifications & Skills

Experience :

1 years of experience in project coordination, preferably in manufacturing, construction, or a related field.

Familiarity with architectural or engineering drawings is a plus.

Skills :

Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.

Analytical and problem-solving abilities with a proactive mindset.

Team-oriented approach with strong interpersonal skills.

Physical Requirements

Ability to sit or stand for extended periods.

Perform repetitive tasks involving hands and wrists.

Occasionally lift up to 25 lbs.

Work in a manufacturing environment with potential exposure to dust.

General Responsibilities

All employees are responsible for promoting a culture of accountability, collaboration, and safety. Project Coordinators are expected to maintain a positive and professional workplace environment, uphold Fry Reglet’s values of precision, quality, and customer satisfaction, and contribute to the overall success of the organization.

Company Description

Fry Reglet Corporation is a privately held company headquartered in Los Angeles County, California, with an additional production facility in the Atlanta, Georgia area. For more than 75 years, we have been the trusted source for superior metal fabrications and component systems. Our products embody precision engineering, expert manufacturing, and inherent sustainability. Designed to answer the need for customization and flexibility, Fry Reglet is where engineering and manufacturing expertise meets design. Our products offer tailored, turnkey solutions with guideline for efficient and accurate installation.

Company Description

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