What are the responsibilities and job description for the Engineering Assistant Coordinator position at FST Technical Services?
Engineering Assistant Coordinator
The Assisting Engineering Coordinator is a partnership position with TMG and FST Technical Services
Location: FST New York City Office; 50 Broad Street, New York 10004
The Engineering Assistant Coordinator plays a key role in ensuring seamless project execution and exceptional client interactions. As part of the FST commissioning team, this position is responsible for managing critical project requirements—including client communication, scheduling, documentation, and invoicing—to keep projects on track from kickoff to closeout.
This role requires strong attention to detail, proactive follow-up with clients, and the ability to coordinate project deliverables while maintaining excellent customer service. The Assisting Engineering Coordinator serves as a primary point of contact for both internal teams and external clients in New York, ensuring all project-related documentation, invoices, and deadlines are handled efficiently. This role is office based with occasional project site visits.
Key Responsibilities:
- Serve as a liaison between clients and project teams, ensuring clear communication and prompt responses to inquiries.
- Track project hours and expenses, create and submit invoices to clients, and follow up on outstanding receivables.
- Work closely with team leaders to develop and update project requirements while keeping clients informed.
- Attend project meetings, document key milestones, and follow up on action items with both internal teams and clients.
- Maintain and organize project directories, schedules, and critical documentation (drawings, submittals, invoices, etc.).
- Assist with managing and coordinating commissioning work products across multiple projects.
- Ensure clients receive timely updates on project status, deliverables, and any required documentation.
- Track project budgets and ensure projects remain on financial targets.
- Organize and facilitate internal project kickoff meetings with the team leader, ensuring alignment with client expectations.
- Coordinate scheduling across multiple platforms (Teams, Webex, Zoom) and manage meeting logistics.
- Support fieldwork in a limited capacity for documentation and data collection.
Qualifications:
- Associate’s or Bachelor’s degree (or equivalent experience) in construction management, engineering, or a related field but qualification in Business, Project Management will also be considered
- This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and takes pride in keeping projects organized and on schedule.
- Strong client communication skills with a professional, customer-focused approach.
- Ability to manage multiple projects, prioritize tasks, and meet tight deadlines.
- Experience in project administration, invoicing, and tracking budgets.
- Proficiency in Microsoft Office, Adobe, Bluebeam REVU, and project management platforms such as ProCore, E-Builder, or BIM 360.
- Strong organizational, problem-solving, and analytical skills
Desirable experience will include:
- Have the ability to perform equipment take-offs on design drawings and have a base understanding of MEP Systems.
- Previous experience in construction management or engineering industry
Salary range: $65,000 - $85,000
Salary : $65,000 - $85,000
