Director of Facilities Management

POSITION OBJECTIVE

This position involves balancing the maintenance of existing systems, planning for future improvements, and maintaining a high standard of safety and sustainability of the school facilities.

The director is responsible for overseeing the maintenance and day-to-day operations of the of the physical environment of the school building, grounds and infrastructure. This role includes planning short and long-term strategies, budgeting and operations related to facilities while ensuring that facilities are safe, clean, efficient and compliant with relevant regulations.

ESSENCIAL FUNCTIONS

Building & Grounds Maintenance

• Manage cleaning, maintenance, and repair schedules for the school building and grounds
• Responsible for ensuring maintenance of the grounds, landscaping, waste management, and outdoor other facilities-related services such as snow removal, etc.
• Overseeing day-to-day operations of buildings, ensuring systems (HVAC, plumbing, lighting, etc.) are functioning properly

Budget & Resource Management

• Assist with development and management of the annual facilities budget, ensuring efficient allocation of resources for repairs, upgrades and maintenance
• Track expenses related to facilities operations and identify cost-saving opportunities
• Monitor and report on energy consumption and implement and promote sustainability programs, including energy efficiency and waste reduction
• Oversee procurement of supplies, services, and equipment for the facilities

• Develop and manage service contracts to ensure high-quality performance from vendors
• Ensure contractors are in compliance with school policies and safety regulations
• Negotiate contracts and supervise external contractors for cleaning, landscaping, waste management, and other facilities-related services
  
  

• Provide facilities support for school events, meetings, and activities, including setting up and breaking down spaces as needed
• Coordinate with other departments to ensure that facilities meet the needs of scheduled events

• Strategic Planning & Capital Projects
• ·      Work with school leadership to prioritize facility improvement needs based on budget and strategic goals
• ·      Assist in planning for capital projects, renovations, and expansions
• ·      Assist in managing major construction or renovation projects, ensuring they are completed on time, within budget and in compliance with school objectives

• Ensure compliance with all local, state and county regulations concerning health, safety and environmental standards
• Oversee fire safety, emergency procedures, and disaster recovery plans
• Conduct regular safety audits and inspections to maintain a safe and secure environment for students and staff.

NONESSENTIAL FUNCTIONS

1. Assumes other duties as necessary and performs special projects as needed or directed by the COO and/or the Head of School

2. Promotes the School to the community and provides excellent customer service

CONTACTS Regular contact with Chief Operating Officer, Head of School, Controller, Senior Leadership Team, families (parents) and all staff and faculty.

SUPERVISORY RESPONSIBILITY Hires and supervises facilities staff including custodians, maintenance technicians and groundskeepers. Provides training, performance evaluations, and ongoing support.

QUALIFICATIONS

At least 7 years in facilities management or related experience is required. Previous experience in educational or institutional setting is preferred, but not required. Experience in more than one discipline is desirable, but not required. 

Bachelor’s Degree in facilities management, business administration or related field is required. Advanced degree in Business Administration is a plus. Relevant extensive work experience will be considered as a substitute for a degree.

REQUIRED SKILLS, LICENSURE/CERTIFCATIONS

· Active HVAC license or relevant HVAC coursework that ensures comprehensive knowledge of HVAC systems

· Valid Ohio driver's license free of significant violations

· Familiarity with the proper use of basic hand tools, power tools, and safety equipment

· Outstanding organizational skills and ability to manage multiple tasks simultaneously

· Professional demeanor and strong work ethics

· Budget management experience with attention to cost controls

· In-depth knowledge of building systems, maintenance and safety standards

· Proven ability to influence and manage relationships with diverse internal and external constituencies

· Computer skills (including Microsoft Office) and the ability to adapt and learn new software programs and databases

WORKING CONDITIONS

• This position will require evening and weekend hours depending on school events or emergencies
• The Director of Facilities may need to respond to after-hours facility emergencies, such as maintenance issues
• Physical work will be required, such as moving equipment or completing maintenance tasks

HOURS/COMPENSATION

Full-time with competitive benefits. Salary is commensurate with education and experience